Executive Assistant

Cayuse Holdings

. Provide high-level administrative and operational support to the EUR-IO/EX Front Office, including the Executive Director, two Deputy Executive Directors, and Supervisory Post Management Officer .

Posted 9/19/2026full-timeUnited StatesMid-LevelSenior💰 $43 - $48 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with expertise in managing executive schedules, handling confidential information, and utilizing Microsoft Office tools effectively. Proven ability to coordinate logistics for meetings and travel while maintaining attention to detail and exercising sound judgment.

Highest-signal resume keywords

Microsoft Word ProficiencyMicrosoft PowerPoint ProficiencyMicrosoft Excel ProficiencyActive Secret ClearanceOffice Management Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementDocument DraftingInformation AnalysisMeeting CoordinationTravel LogisticsPerformance Evaluation AssistanceSharePoint ManagementBasic Accounting SkillsTime and Attendance TrackingConfidential Information Handling

Soft Skills

Excellent Communication SkillsHighly OrganizedAttention to DetailIndependent JudgmentAbility to Multitask

Tools & Technologies

SharePointOutlookOffice Productivity Tools

Certifications & Qualifications

Active Secret Clearance

Industry Keywords

Executive SupportGovernment AgenciesOffice PoliciesConfidentialityRegulatory Research

About the role

Key responsibilities & impact

Provide high-level administrative and operational support to the EUR-IO/EX Front Office, including the Executive Director, two Deputy Executive Directors, and Supervisory Post Management Officer
Plan and schedule meetings, conferences, and teleconferences; arrange rooms and logistics
Read, research, route, draft, and edit correspondence and documents; collect and analyze information; provide executive summaries and action items
Manage the flow of cables, correspondence, briefing papers, and memoranda
Prepare and deliver briefing books for Front Office executives
Perform special assignments and provide substantive support to the EX team
Maintain and update the SharePoint library of EX SOPs and Management Notices
Serve as backup to other EUR-IO/EX Executive Assistants
Create, prepare, clear, and edit organizational charts, memos, SOPs, reports, and office documents
Proofread, update, print, and maintain documentation and work records
Coordinate conferences and meetings
Oversee executive travel logistics, transportation, government travel orders, vouchers, taxi vouchers, and reimbursables
Track and submit time and attendance through State Department systems
Assist with annual performance evaluations and HR database submissions
Track Chief of Mission absences and prepare official EUR and IO responses
Lead coordination of EUR/IO-EX annual Congressional reporting
Serve as SharePoint site expert; improve accessibility, archives, and functionality
Train and brief staff on SharePoint use
Manage Outlook email groups and distribution lists
Update organizational charts, emergency contact information, and phone charts
Welcome guests, answer or direct inquiries, and cover the EX door for visitors
Maintain daily office calendars, office supplies, inventory, filing systems, and databases
Monitor internal tasks, deadlines, and deliverables
Troubleshoot office equipment and follow up on issue resolution
Handle classified, sensitive, and personally identifiable information according to established procedures
Exercise judgment in applying guidelines, researching regulations, and escalating deviations to the supervisor
Report to the Program Manager

Requirements

What you’ll need

High school diploma with minimum five (5) years office experience supporting senior officials OR two-year college degree in Office Management, Business Administration, or related field with four (4) years office management experience
Active Secret clearance is required
Must be able to pass a background check; additional background checks may be required
Ability to handle multiple tasks simultaneously in a fast-paced work environment
Thorough knowledge of Microsoft Word, PowerPoint, and Excel
Excellent oral and written communication skills to interface with personnel and other government agencies at all levels
Highly organized with strong attention to detail
Knowledge of office policies, practices, and procedures
Ability to handle highly confidential information with discretion
Ability to work independently and exercise sound judgment
High degree of independent judgment in researching regulations and determining relationships between guidelines and organizational efficiency
Knowledge of basic accounting skills helpful
Must be physically and mentally able to perform duties for extended periods of time
Ability to use a computer and other office productivity tools with sufficient speed to meet position demands
Must be able to establish a productive and professional workspace
Must be able to sit for long periods looking at a computer screen
May be asked to work a flexible schedule, including holidays
May be asked to work hours outside normal business hours

Benefits

Comp & perks

SCA Health & Welfare fringe benefits
Telemedicine
Dental & Vision
EAP
Basic Life and AD&D Insurance (Company Provided)
Voluntary Life and AD&D options
401(k) Retirement Savings Plan with matching after one year
Paid Time Off
May be asked to travel for business or professional development purposes