Executive Assistant

Cayuse Holdings

. Provide high-level administrative and operational support to the EUR-IO/EX Front Office, including the Executive Director, two Deputy Executive Directors, and Supervisory Post Management Officer .

Posted 9/22/2026full-timeUnited StatesMid-LevelSenior💰 $40 - $43 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in high-level administrative support, including managing executive calendars, coordinating meetings, and handling confidential information. Proficient in Microsoft applications and SharePoint, with strong organizational skills and attention to detail.

Highest-signal resume keywords

Microsoft Office ProficiencySharePoint ManagementExecutive Calendar ManagementConfidential Information HandlingStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementDocument DraftingBriefing PreparationTime and Attendance TrackingBasic Accounting Skills

Soft Skills

Highly OrganizedAttention to DetailIndependent JudgmentMulti-tasking AbilityDiscretion

Tools & Technologies

SharePointMicrosoft WordMicrosoft PowerPointMicrosoft ExcelState Department Systems

Certifications & Qualifications

Active Secret Clearance

Industry Keywords

Executive SupportOffice PoliciesOperational SupportPerformance EvaluationCongressional Reporting

About the role

Key responsibilities & impact

Provide high-level administrative and operational support to the EUR-IO/EX Front Office, including the Executive Director, two Deputy Executive Directors, and Supervisory Post Management Officer
Plan and schedule executive meetings, conferences, and teleconferences; arrange rooms and logistics
Read, research, route, draft, and summarize correspondence and documents
Manage the flow of cables, correspondence, briefing papers, and memoranda
Prepare and deliver briefing books for Front Office executives
Perform special assignments and provide substantive support to the EX team
Maintain and update the SharePoint library of EX SOPs and Management Notices
Serve as backup to other Executive Assistants
Create, prepare, clear, edit, proofread, and maintain organizational charts, memos, SOPs, reports, and office documents
Coordinate conferences and meetings
Oversee executive travel logistics, transportation, travel orders, vouchers, taxi vouchers, and reimbursables
Track and submit time and attendance through State Department systems
Assist with annual performance evaluation documents and HR database submissions
Track Chief of Mission absences and prepare official responses
Lead coordination of EUR/IO-EX annual Congressional reporting
Serve as SharePoint site expert; maintain, improve, and train users on SharePoint sites
Manage Outlook email groups and distribution lists
Update organizational charts, emergency contact information, and phone charts
Welcome and direct visitors and answer inquiries
Maintain executive calendars, office supplies, inventory, filing systems, and databases
Monitor internal tasks, deadlines, and deliverables
Troubleshoot office and computer equipment and follow up on resolution
Handle classified, sensitive, and personally identifiable information according to established procedures
Exercise independent judgment and refer significant deviations from guidelines to the supervisor
Report to the Program Manager

Requirements

What you’ll need

High school diploma with minimum five (5) years office experience supporting senior officials OR two-year college degree in Office Management, Business Administration, or related field with four (4) years office management experience
Active Secret clearance is required
Must be able to pass a background check; may require additional background checks
Ability to handle multiple tasks simultaneously in a fast-paced work environment
Thorough knowledge of Microsoft applications (Word, PowerPoint, Excel)
Excellent oral and written communication skills to interface with personnel and other government agencies at all levels
Highly organized with strong attention to detail
Knowledge of office policies, practices, and procedures
Ability to handle highly confidential information with discretion
Ability to work independently and exercise sound judgment
High degree of independent judgment in researching regulations and determining relationships between guidelines and organizational efficiency
Knowledge of basic accounting skills helpful
Must be physically and mentally able to perform duties for extended periods of time
Ability to use a computer and other office productivity tools with sufficient speed to meet position demands
Must be able to establish a productive and professional workspace
Must be able to sit for long periods of time looking at a computer screen
May be asked to work a flexible schedule, including holidays
May be asked to work hours outside normal business hours

Benefits

Comp & perks

SCA Health & Welfare fringe benefits
Telemedicine
Dental & Vision
EAP
Basic Life and AD&D Insurance (Company Provided)
Voluntary Life and AD&D options
401(k) Retirement Savings Plan with matching after one year
Paid Time Off
May be asked to travel for business or professional development purposes