Office Management, Secretarial Support

Cayuse Holdings

. Answer telephone calls; receive, greet, and escort visitors; and refer inquiries to appropriate staff .

Posted 9/19/2026full-timeUnited StatesJuniorMid-Level💰 $40 - $43 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong office management capabilities, including proficiency in scheduling, document management, and travel arrangements. Possesses exceptional communication and organizational skills, with the ability to handle sensitive information and adapt to changing priorities.

Highest-signal resume keywords

Active Secret ClearanceE2 Solutions Travel ArrangementsMS Office ProficiencyOffice Management ExperienceInterpersonal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementTravel Arrangement CoordinationRecord KeepingMeeting CoordinationTime and Attendance ManagementSOP DevelopmentData EntryFile Scanning and DigitizationPerformance Appraisal DocumentationLogistical Support

Soft Skills

Exceptional Interpersonal SkillsVerbal Communication SkillsWritten Communication SkillsOrganizational SkillsProblem-Solving Skills

Tools & Technologies

ReserveITWEB TATELE2 SystemsMyServicesSharePointSMARTEPerformance

Industry Keywords

Office ManagementFederal Records ManagementState Department Travel PoliciesU.S. CitizenshipBackground Check Compliance

About the role

Key responsibilities & impact

Answer telephone calls; receive, greet, and escort visitors; and refer inquiries to appropriate staff
Schedule and coordinate appointments and meetings and arrange conference rooms using ReserveIT
Manage files and records, including preparing federal records for archiving or disposal
Scan, digitize, upload, and file documents in electronic repositories
Prepare and route reports, correspondence, memoranda, cables, and diplomatic notes
Download, store, and distribute materials from approved computer systems, the internet, and intranet
Send and retrieve materials via facsimile and maintain tracking documentation
Deliver materials and packages or coordinate pickup and distribution
Copy, collate, and assemble materials for meetings, briefings, and official activities
Prepare and submit Time and Attendance data using WEB TATEL
Prepare travel orders and support travel arrangements using E2 Solutions
Prepare travel, taxi, and reimbursement vouchers
Prepare diplomatic passport and visa request documentation
Draft country clearance requests using myServices
Serve as first point of contact for office SharePoint sites and update SharePoint pages and directories
Finalize and deliver documentation for 7th floor Principals
Retrieve and monitor ALDAC cables through SMART and route them appropriately
Compile annual performance appraisal documentation and upload it to ePerformance
Order office supplies through myServices and coordinate pickup
Provide logistical support for conferences and meetings
Prepare work orders for services and supplies and coordinate with the General Services Officer
Maintain the office management calendar and provide updated information to management
Prepare meeting briefs and background information for managers
Record meeting minutes and prepare briefing materials for distribution and follow-up
Develop and maintain office administration SOPs
Update seating charts, organization charts, phone lists, and welcome books
Perform other duties as assigned

Requirements

What you’ll need

High school diploma and three years of relevant office management experience OR a two-year college degree in Office Management, Business Administration, or other related field together with two years of office management experience
Active Secret clearance is required
Knowledge of establishing travel arrangements via E2 Systems
Working knowledge of State Department travel policies
U.S. Citizenship is required
Must be able to pass a background check; additional background checks may be required
Exceptional interpersonal skills
Exceptional verbal and written communication skills
Excellent organizational, analytical, and problem-solving skills with high-level attention to detail
Ability to multitask and prioritize in a fast-paced environment with changing priorities
Ability to adapt to change and learn quickly
Ability to work independently and on a multifunctional team
Ability to handle sensitive and confidential information appropriately
Proficient in MS Office, Word, Outlook, PowerPoint, and Excel
Must be physically and mentally able to perform duties for extended periods of time
Ability to use a computer and office productivity tools with sufficient speed
Must be able to establish a productive and professional workspace
Must be able to sit for long periods while looking at a computer screen
May be asked to work a flexible schedule, including holidays
May be asked to work outside normal business hours

Benefits

Comp & perks

SCA Health & Welfare fringe benefits
Telemedicine
Dental & Vision
EAP
Basic Life and AD&D Insurance (Company Provided)
Voluntary Life and AD&D options
401(k) Retirement Savings Plan with matching after one year
Paid Time Off
May be asked to travel for business or professional development purposes