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Project Coordinator
CECO Environmental Corporation. Set up new projects and customers in Microsoft Dynamics 365 (D365) .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in project coordination and administration, with a strong focus on maintaining project documentation, billing records, and compliance. Proficient in Microsoft Dynamics 365 (D365) and Microsoft Office applications, particularly Excel, to support project management and reporting.
Highest-signal resume keywords
Microsoft Dynamics 365 (D365)Project CoordinationBilling Records ManagementProject Documentation MaintenanceMicrosoft Office Proficiency
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project CoordinationBilling Records ManagementProject Documentation MaintenanceCost ReportingData Accuracy MonitoringVariance ReportingERP Systems ExperienceContinuous Improvement InitiativesCustomer Documentation TrackingProject Invoicing Support
Soft Skills
CommunicationCollaborationAdaptabilityCustomer Service
Tools & Technologies
Microsoft Dynamics 365 (D365)Microsoft ExcelMicrosoft WordMicrosoft Outlook
Industry Keywords
Project ManagementManufacturing AdministrationConstruction EnvironmentContracting EnvironmentAudit Compliance
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Set up new projects and customers in Microsoft Dynamics 365 (D365)
- Maintain project records, customer information, billing milestones, and documentation throughout the project lifecycle
- Compile project cost, billing, and progress data for Percentage of Completion reporting and management reports
- Extract billing terms, payment milestones, and contractual requirements from project documentation
- Support project invoicing by preparing documentation and coordinating with Accounting and Project Management
- Maintain project files and records for internal procedure and audit compliance
- Prepare project cost, billing, and variance reports
- Monitor project data accuracy and resolve discrepancies with internal stakeholders
- Assist Project Managers with tracking project progress, billing milestones, change orders, and documentation
- Coordinate with Operations, Purchasing, Production, Service, and Accounting teams
- Support month-end reporting and prepare supporting schedules
- Generate standard and ad hoc reports from D365 and other systems
- Track customer documentation, including certificates of insurance, customer setup requirements, lien waivers, and vendor forms
- Assist with continuous improvement initiatives for project administration, reporting, and document management
- Provide administrative and project coordination support to Project Managers and leadership
- Perform other duties as assigned
Requirements
What you’ll need- Associate or bachelor’s degree in business administration, Project Management, Accounting, Finance, or a related field preferred
- 2-5 years of experience in project coordination, project administration, customer service, business operations, manufacturing administration, or related roles
- Experience working with ERP systems, preferably Microsoft Dynamics 365 (D365)
- Experience maintaining project documentation, billing records, customer records, and reporting data
- Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
- Experience supporting project teams in a manufacturing, industrial, construction, or contracting environment preferred
- Compliance with company attendance standards
- Ability to perform primarily computer-based office work and communicate via virtual platforms
- Ability to adapt to occasional scheduled video meetings and collaborative tasks
Benefits
Comp & perks- Medical insurance plans
- Dental coverage
- Vision coverage
- Employee 401(k)
- Tuition reimbursement
- Diversity and inclusive work environment
- Accessibility assistance or accommodation