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Celcuity

Associate Director – Congress Planning

Celcuity

. Develop a strategic framework for Celcuity’s congress/conference program across major Tier 1 conferences and sales-led conferences .

Posted 9/21/2026full-timeRemote • United StatesSenior💰 $170,000 - $180,000 per yearWebsite

Core Competencies

Role fit
Core Competencies

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Demonstrates expertise in leading strategic planning and execution of medical congresses, with a strong focus on project management, budgeting, and vendor management. Proven ability to collaborate with cross-functional teams and enhance visibility and engagement at scientific meetings.

Highest-signal resume keywords
Medical Congress ManagementProject ManagementBudgeting SkillsVendor ManagementCross-Functional Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills
Congress PlanningExhibit Booth ManagementOperational Risk MitigationPerformance MeasurementProcess Optimization
Soft Skills
Strong CommunicationExceptional Organizational SkillsProactive Planning
Certifications & Qualifications
CTSMHMCC
Industry Keywords
BiotechPharmaceuticalOncologyMedical CongressSales-Led Conferences

About the role

Key responsibilities & impact
  • Develop a strategic framework for Celcuity’s congress/conference program across major Tier 1 conferences and sales-led conferences
  • Lead strategic and tactical planning and execution of Tier 1 and Tier 2 medical congresses, including ASCO, ESMO, SABCS, JADPRO, and ONS
  • Develop and implement congress plans aligned with commercial, medical, and corporate objectives
  • Serve as the primary congress lead and subject matter expert for internal stakeholders
  • Partner with Marketing, Sales, Medical Affairs, and other cross-functional teams to define congress goals, priorities, and program requirements
  • Drive alignment, decision-making, and accountability across stakeholders
  • Oversee exhibit/booth design, activation planning, and overall congress presence
  • Lead congress logistics, including exhibit space, housing, meetings, events, and onsite operations
  • Ensure seamless onsite execution and proactively mitigate operational risks
  • Build and maintain relationships with professional societies, conference organizers, and industry partners
  • Identify opportunities to enhance Celcuity’s visibility, engagement, and reputation at scientific meetings
  • Manage convention agencies and external vendors
  • Negotiate contracts and oversee vendor relationships
  • Develop and manage congress budgets, forecasts, and financial plans
  • Establish and maintain congress planning standards, processes, and SOPs
  • Provide guidance and support for sales-led conference activities
  • Measure congress performance and recommend ways to optimize future investments and outcomes
  • Drive continuous improvement through process optimization, best practices, and lessons learned
  • Ensure congress activities comply with company policies, industry regulations, and compliance requirements
  • Perform other duties as assigned

Requirements

What you’ll need
  • Minimum 8+ years of relevant experience in biotech or pharmaceutical industry
  • Demonstrated experience leading large-scale medical congresses and exhibit programs
  • Knowledge of exhibit booth asset management for large, mid, and small portable
  • Strong project management, budgeting and vendor management skills
  • Good understanding of the pharmaceutical environment
  • Ability to be proactive with respect to congress planning
  • Strong communication skills with a proven ability to influence and collaborate with cross-functional stakeholders
  • Exceptional organizational skills with the ability to manage multiple complex projects simultaneously
  • Willingness to travel and provide onsite leadership for congresses and events as required
  • Preferred: Knowledge of oncology/breast congress landscape, US and ex-US
  • Preferred: Bachelor of Science/Bachelor of Arts in a relevant discipline
  • Preferred: CTSM, HMCC

Benefits

Comp & perks
  • Annual performance incentive bonus
  • New hire equity package
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • 401(k) match
  • PTO
  • Paid holidays