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CellCarta

Associate Project Manager – Set-Up

CellCarta

. Coordinate clinical study set-up activities from project award through study initiation and operational readiness .

Posted 10/28/2026full-timeNaperville • Illinois • United StatesJuniorMid-Level💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit
Core Competencies

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Demonstrates expertise in coordinating clinical study set-up activities, ensuring compliance with quality systems, and managing project timelines and budgets. Proficient in regulatory documentation preparation and stakeholder communication, with a strong focus on detail and problem-solving.

Highest-signal resume keywords
Project CoordinationClinical ResearchRegulatory DocumentationMicrosoft Office ProficiencyStudy Start-Up Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills
Project ManagementClinical ResearchStudy Start-UpData ProgrammingAnalytical PlanningDocumentation ManagementRisk IdentificationBudget ManagementTimeline ManagementMultitasking
Soft Skills
Professional CommunicationOrganizational SkillsCritical ThinkingProblem-SolvingCustomer Service Orientation
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Power BI
Industry Keywords
BiologyBiochemistryBiomedical SciencesPharmaceutical SciencesClinical LaboratoriesGCPCAPCLIAHistopathologyGenomics

Tech Stack

Tools & technologies
Google Cloud Platform

About the role

Key responsibilities & impact
  • Coordinate clinical study set-up activities from project award through study initiation and operational readiness
  • Ensure projects are delivered within agreed scope, timeline, and budget and comply with CellCarta’s Quality System
  • Work alongside experienced Project Managers and cross-functional teams, gradually assuming increasing responsibilities
  • Initiate study set-up and engage Business Development colleagues and/or clients
  • Draft and develop analytical plans in collaboration with clients and internal teams
  • Gather study requirements and translate them into set-up activities, timelines, documentation, and deliverables
  • Coordinate with internal stakeholders to prepare Operations for study testing
  • Initiate database builds when required and ensure timely commencement
  • Support preparation and submission of regulatory documentation to ethics committees and regulatory authorities
  • Coordinate and host client kick-off meetings
  • Manage scope changes during contracting and study set-up
  • Maintain comprehensive study documentation, centralized project communications, and detailed meeting minutes
  • Identify and escalate risks, issues, dependencies, and roadblocks
  • Provide clear study set-up updates to internal and external stakeholders
  • Coordinate an organized handoff to the Conduct Project Manager upon completion of set-up

Requirements

What you’ll need
  • Bachelor’s degree in Biology, Biochemistry, Biomedical Sciences, Pharmaceutical Sciences, or Medicine
  • 1 to 2 years of project coordination, project management, clinical research, laboratory, or related project support experience
  • Study Start-up experience is a plus
  • Proven success in managing complex projects to completion, with positive feedback and the ability to balance multiple priorities effectively
  • Professional-level communication skills; proficient in English, both written and verbal
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Power BI)
  • Excellent organizational skills with the ability to multitask
  • Self-motivated, adaptable, and able to thrive in a dynamic environment
  • Diligent with strong attention to detail
  • Capable of working both independently and collaboratively
  • Strong critical thinking and problem-solving abilities
  • Customer- and project service-oriented mindset
  • A solution-driven attitude with persistence and determination
  • Preferred: Master’s degree in Biology, Biochemistry, Biomedical Sciences, Pharmaceutical Sciences, or Medicine
  • Preferred: Experience in cancer research and clinical laboratories, assay/instrument principles, and clinical research scientific, statistical, regulatory, and compliance requirements
  • Preferred: Experience with Histopathology and/or Genomics services
  • Preferred: Experience working in CAP, CLIA, and GCP environments, with working knowledge of EMEA and/or FDA clinical-trial guidelines
  • Preferred: Experience with histopathology, anatomic pathology, immunohistochemistry (IHC), genomics, FISH, ISH, or immunofluorescence
  • Preferred: Experience in data programming and validation
  • Preferred: Experience working in global settings
  • Must be legally authorized to work in the U.S.
  • Must be able to work Monday-Friday, 8:00 a.m.-5:00 p.m., with flexibility

Benefits

Comp & perks
  • Medical, dental, and vision benefits
  • Telemedicine service and Employee Assistance Program (EAP)
  • Vacation and sick time
  • 401(k) Retirement Savings Plan with employer matching
  • Employee Annual Incentive Plan (EAIP)
  • Career development opportunities
  • Certifications Support Program
  • Life insurance
  • Short-term and long-term disability
  • Hybrid flexibility to work from home, starting with approximately 1-2 days per week and gradually increasing following the training period
  • Flexible Monday-Friday schedule, 8:00 a.m.-5:00 p.m.