Division Coordinator – Behavior and Development Admin

Center for Health Care Strategies

. Provide administrative support to division leaders .

Posted 10/2/2026full-timeWilmington • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in administrative support, including scheduling coordination and travel arrangements, while effectively utilizing the EPIC system and Microsoft Office Suite. Capable of managing multiple priorities and providing excellent communication and assistance to healthcare providers.

Highest-signal resume keywords

EPIC System ProficiencyMicrosoft Office Suite ProficiencySchedule CoordinationBusiness Travel CoordinationAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Schedule CoordinationTravel Arrangement CoordinationReport PreparationPowerPoint Presentation CreationCall SchedulingClinical Schedule ManagementTemplate Building

Soft Skills

CommunicationOrganizational SkillsTime ManagementInterpersonal Skills

Tools & Technologies

EPIC SystemMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook

Certifications & Qualifications

High School Diploma

Industry Keywords

Healthcare AdministrationClinical SchedulingProvider CoordinationAdministrative Support

About the role

Key responsibilities & impact

Provide administrative support to division leaders
Act as the central point of contact for departmental associates and external contacts
Guide and process clinical schedules for providers within assigned divisions
Build EPIC scheduling templates and submit them to the enterprise templating team
Complete and submit provider call schedules
Submit planned and unplanned clinic cancellations
Coordinate surgical schedules with Outlook schedules
Manage administrative leaders’ schedules according to priorities and time efficiency
Handle incoming calls and provide assistance and information
Page physicians as appropriate for the provider-to-provider line
Coordinate airline reservations, hotels, auto rentals, and conference registrations for providers
Prepare correspondence, reports, and PowerPoint presentations
Complete occasional special projects for Division Chiefs and administrative leaders

Requirements

What you’ll need

High School Diploma
Minimum 3 years of job-related experience required
Knowledge of the overall function of responsibility, the organization’s mission, structure, and culture
Proficiency with EPIC system for building provider schedule templates
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
Ability to coordinate provider clinical, call, surgical, and administrative schedules
Ability to coordinate business travel arrangements and conference registrations
Ability to handle incoming calls, provide information, and page physicians appropriately