Office Manager

Center for Health Care Strategies

. Provide on-site, day-to-day management of multiple pediatric primary care practices under the direction of the Practice Manager and in collaboration with providers.

Posted 11/5/2026full-timeWindermere • Florida • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing pediatric primary care practices, including staff supervision, budget management, and regulatory compliance. Proficient in operational tasks such as payroll preparation, accounts payable, and patient flow monitoring.

Highest-signal resume keywords

Pediatric Primary Care ManagementStaff SupervisionBudget Development and MonitoringKronos Payroll PreparationRegulatory Compliance (JCAHO, OSHA, CLIA)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patient Flow MonitoringAccounts Payable ProcessingCash ReconciliationAppointment SchedulingSupply PurchasingFinancial Performance Action PlansPerformance Goal MonitoringClerical Staff EvaluationClinical Staff EvaluationOvertime Monitoring

Soft Skills

CoachingCommunicationLeadershipCollaborationProblem-Solving

Tools & Technologies

Kronos

Certifications & Qualifications

State of Florida RN LicenseLPN LicenseCertified MA

Industry Keywords

Pediatric CarePrimary Care PracticesRegulatory RequirementsBudgetingProductivity Measures

About the role

Key responsibilities & impact

Provide on-site, day-to-day management of multiple pediatric primary care practices under the direction of the Practice Manager and in collaboration with providers.
Select, orient, direct, and evaluate clerical and clinical staff.
Monitor patient flow, conduct patient rounds, track and share patient satisfaction results, and implement improvements.
Coordinate staff and provider schedules, monitor accruals, overtime, and time off, and prepare and submit payroll in Kronos.
Ensure appropriate staffing levels and support associates through reinforcement, coaching, and disciplinary processes through the manager.
Serve as liaison for providers and associates.
Develop and monitor capital and operating budgets and department productivity measures with the Practice Manager.
Process and track accounts payable and reimbursement requests and implement financial performance action plans.
Monitor front desk functions and perform registration, scheduling, cash reconciliation, bank deposits, work queue maintenance, and month-end financial tasks as needed.
Monitor clinical functions and obtain provider input.
Monitor and approve medical and non-medical supply and equipment purchases.
Maintain a safe, attractive facility and meet JCAHO, OSHA, and CLIA requirements.
Develop, review, and monitor individual clerical and clinical staff performance goals.
Perform other duties as assigned.

Requirements

What you’ll need

Associate Degree required or currently enrolled and actively pursuing an associate degree.
State of Florida RN License or LPN license, with 3 years supervisory experience.
Certified MA with 3 years supervisory experience may be considered in lieu of degree.
Travel to other primary care locations as needed for coverage is required.
On-site, day-to-day management of multiple practices.
Knowledge of registration (check-in/check-out), appointment scheduling, daily cash reconciliation, bank deposits, payroll preparation in Kronos, accounts payable, reimbursement requests, budgeting, productivity measures, supply/equipment purchasing, and regulatory requirements including JCAHO, OSHA, and CLIA.

Benefits

Comp & perks

Full-time employment
Travel coverage/ability to travel to other primary care locations as needed for coverage