Program Coordinator

Center for Health Care Strategies

. Support management and oversight of one or more fellowship training programs in accordance with ACGME, specialty boards, and subspecialty boards .

Posted 10/2/2026full-timeWilmington • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing fellowship training programs, ensuring compliance with ACGME and specialty board requirements, while effectively coordinating trainee applications, schedules, and accreditation documentation. Proficient in budget management and maintaining GME databases to support educational initiatives.

Highest-signal resume keywords

Fellowship Program ManagementACGME ComplianceCredential VerificationBudget ManagementDatabase Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Fellowship RecruitmentAccreditation DocumentationSchedulingData CollectionApplication Management

Soft Skills

Organizational SkillsCommunication SkillsInterpersonal Skills

Tools & Technologies

EpicNew InnovationsGME Databases

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

ACGMESpecialty BoardsSubspecialty BoardsRRCABPNRMPERASAAPHIPAA ComplianceMedical Education

About the role

Key responsibilities & impact

Support management and oversight of one or more fellowship training programs in accordance with ACGME, specialty boards, and subspecialty boards
Provide administrative assistance to program leadership and fellows
Develop and implement division, department, and institutional procedures and policies
Coordinate fellowship recruitment and trainee application processes, including screening, credential verification, interviews, correspondence, and records
Coordinate trainee licensing, insurance, HIPAA training, immunizations, background checks, drug screening, orientation, and system access
Maintain trainee and faculty scholarly activity and prepare annual accreditation documentation
Support residency/fellowship committees by developing agendas, recording minutes, and implementing decisions and actions
Create rotation and departmental education conference schedules and track off-site rotations
Facilitate trainee checkout, exit interviews, and final evaluations
Assist with GME reimbursement data collection and maintain affiliation agreements and PLAs
Maintain fellow information in New Innovations and other GME databases
Support fellowship budgets, expense tracking, travel check requests, education allowances, funding research, and new program initiatives
Coordinate special events including retreats, graduations, banquets, and orientation
Provide backup to the Fellowship/Visiting Student Coordinator

Requirements

What you’ll need

Bachelor's Degree or equivalent experience required
1-3 years of related experience in graduate or undergraduate medical education
Must ensure house staff are appropriately licensed, insured, HIPAA trained, immunized, and compliant with background check and drug screening
Knowledge of ACGME, specialty boards, subspecialty boards, RRC, ABP, NRMP, ERAS, and AAP requirements and processes
Ability to manage fellowship trainee applications, credentials, interviews, records, schedules, accreditation documentation, budgets, and databases
Ability to use or coordinate access to Epic and hospital systems
Ability to advise fellows regarding licensing, visa sponsorship, and examinations