Proposal Coordinator

CET Logistics

. Assess proposal requirements for strategic alignment with CET’s mission, skills, and operations .

Posted 9/16/2026full-timeRemote • Connecticut • United StatesMid-LevelSenior💰 $26 - $31 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in proposal coordination, including the ability to manage multiple deadlines, produce high-quality written content, and utilize AI tools for drafting. Proficient in Salesforce and Microsoft Office Suite, with strong organizational and communication skills essential for collaboration across departments.

Highest-signal resume keywords

Proposal CoordinationSalesforce ManagementStrong Editing SkillsOrganizational SkillsAI Tool Utilization

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentContract InterpretationGrant Application ProcessesDetail-Oriented Task ManagementRFI/RFP RequirementsContent CreationData ResearchProject Setup and CloseoutMicrosoft Office SuiteDigital Collaboration Tools

Soft Skills

Strong Communication SkillsOrganizational SkillsAbility to Work Under PressureAttention to DetailCollaboration

Tools & Technologies

SalesforceMicrosoft TeamsAI-Assisted Drafting ToolsResource Management ToolSpreadsheets

Industry Keywords

Philanthropic Grant ProcessesProcurementCompliance RequirementsFunding OpportunitiesRemote Work Environment

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Assess proposal requirements for strategic alignment with CET’s mission, skills, and operations
Participate in opportunity reviews and capture decisions, requirements, and key messaging
Maintain Salesforce to track and manage pipeline opportunity status
Create proposal templates and submission checklists based on RFI/RFP requirements
Ensure written materials conform to CET content, style, and quality standards
Maintain reusable libraries of resumes, forms, and required attachments
Confirm proposal attachments are complete, accurate, and ready for submission
Coordinate timelines, milestones, deadlines, review cycles, and final assembly
Track NDAs, subcontracts, framework agreements, contracts, and signatures
Manage multiple concurrent deadlines and resolve or escalate issues
Facilitate opportunity strategy sessions and translate discussions into outlines and first drafts
Liaise with the CEO, CGO, Operations, and functional departments to gather proposal information
Develop knowledge of CET programs, services, experience, and differentiators
Use repurposed content, AI-assisted drafting tools, and staff direction to produce accurate first drafts
Tailor proposal organization, formatting, and tone to funder, client, and solicitation requirements
Incorporate feedback through multiple revision rounds
Monitor RFP, RFR, and grant opportunity platforms
Match funding opportunities with organizational priorities in collaboration with Program and Project Managers
Research data, new funders, and government, industry, and philanthropic sources
Support post-award project setup and closeout workflows and handoff to project management and functional departments
Create PowerPoint project summaries for internal kickoff and handoff
Update the Resource Management tool with projected staffing needs
Review contract language for risks, inconsistencies, and alignment with existing agreements
Support procurement of goods and services related to project delivery

Requirements

What you’ll need

Bachelor's degree with a minimum of 3 years of successful proposal and report coordination
Exceptional organizational skills and ability to manage concurrent, detail-heavy tasks under deadline pressure with minimal supervision
High level of accuracy and attention to detail in a deadline-driven environment
Strong editing skills and ability to produce clear, organized, accurate written content
Comfortable using AI tools to accelerate first drafts and refine language
Ability to read and interpret contract and legal language, including NDAs, subcontracts, and compliance requirements
Familiarity with state, federal, and utility procurement, grant application, or funding processes preferred
Experience with philanthropic grant processes a plus
Experience and comfort in a remote work environment
Strong communication skills with customers, clients, vendors, and coworkers via phone, email, meetings, presentations, and events
Extensive experience using Microsoft Office Suite and Teams
Experience using spreadsheets, CRM platforms (Salesforce preferred), and other digital collaboration tools
High-speed internet access and a working location free from distractions and interference during business hours
Must be located in Massachusetts, Connecticut, Rhode Island, New Hampshire, New Jersey, New York, or Vermont
Successful completion of a background check as a condition of employment

Benefits

Comp & perks

Health, wellness, and paid time off benefits beginning on the first day
Generous paid time off with vacation and personal/sick time
8 paid holidays and 5 floating holidays
Comprehensive medical and dental insurance with employer contributions
Flexible spending health and dependent care accounts
Vision insurance
Life insurance, including an employer-paid group plan
Disability insurance
Supplemental accident, critical illness, and hospital indemnity insurance
Pet insurance
Employer-paid Employee Assistance Program
Monthly mindfulness and stress reduction offerings
Retirement plan with a 3% company match
Laptop and other office technology provided
Monthly $85 stipend for home internet and/or phone expenses
Optional access to co-working space at the Old School Commons in Northampton