Executive Assistant

Check Off Your List

. Assist clients as directed .

Posted 11/5/2026part-timeRemote • United StatesMid-LevelSenior💰 $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in client relations management, administrative support, and real estate transaction coordination. Proficient in maintaining confidentiality and managing multiple priorities while ensuring effective communication across various stakeholders.

Highest-signal resume keywords

Real Estate Support ExperienceClient Relations ManagementMicrosoft Office ProficiencyCRM KnowledgeStrong Time-Management Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Administrative SupportContract ReviewEscrow ManagementScheduling CoordinationProcess Development

Soft Skills

Superb Written CommunicationVerbal Communication SkillsAdaptabilityProfessional Phone PresenceMotivated Self-Starter

Tools & Technologies

CRM SystemsMicrosoft OfficeTransaction Management SystemsActive CampaignZoho

Certifications & Qualifications

Associates Degree in Administration

Industry Keywords

Real Estate TransactionsClient CommunicationConfidentialityTimekeeping SystemsExecutive Calendar Management

About the role

Key responsibilities & impact

Assist clients as directed
Maintain client relations and refine internal processes supporting COYL and clients
Manage communication between clients’ upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to meet client priorities, organizational goals, and best practices
Supervise administrative aspects of real estate transactions from executed purchase agreement to closing
Review contracts, disclosures, and addendums for accuracy and submit them for file compliance
Coordinate communication between agents, clients, lenders, title officers, and inspectors
Track inspection, loan approval, appraisal, and other contingency deadlines
Open escrow, manage earnest money deposits, and complete escrow documentation
Enter client information into CRM and transaction management systems
Manage clients’ professional and personal needs
Track detailed records in the timekeeping system
Coordinate complex scheduling and executive calendar management
Arrange client travel, including hotels, transportation, and meals
Perform administrative and office support, including typing, dictation, spreadsheets, faxing, filing, and contact database maintenance
Maintain professionalism and strict confidentiality
Organize client communications and answer phones and relay messages
Plan client events
Respond to requests within a maximum of 4 business hours
Navigate priorities while multitasking
Perform other tasks as needed

Requirements

What you’ll need

4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Superb written and verbal communication skills
Strong time-management skills and ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies’ confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests
Experience developing internal processes and filing systems
Associates or above degree in administration; or equivalent experience
Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.
Available Monday to Friday
Based in Florida, Georgia, Maine, Ohio, or Texas

Benefits

Comp & perks

Remote work from home
Connected remote-work environment through Zoom meetings and Teams
Part-time schedule with potential to grow to full-time