Executive Assistant

Check Off Your List

. Assist clients as directed .

Posted 10/9/2026part-timeRemote • United StatesMid-LevelSenior💰 $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in client relations, administrative support, and real estate transaction management, with a strong focus on communication and organizational skills. Proficient in managing multiple priorities while maintaining confidentiality and professionalism.

Highest-signal resume keywords

Real Estate Support ExperienceClient Relationship ManagementMicrosoft Office ProficiencyStrong Time-Management SkillsSuperb Written And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportContract ReviewScheduling CoordinationProcess DevelopmentFiling System Management

Soft Skills

Motivated Self-StarterProfessional Phone PresenceMultitasking AbilityConfidentiality Maintenance

Tools & Technologies

CRM SoftwareDocuSignSkySlopeDotloopTimekeeping System

Certifications & Qualifications

Associates Degree In Administration

Industry Keywords

Real Estate TransactionsClient CommunicationExecutive SupportProject CoordinationUrgent Request Management

About the role

Key responsibilities & impact

Assist clients as directed
Maintain client relations and refine internal processes supporting COYL and clients
Manage communication between clients’ upper management and employees
Liaise with internal and external executives on projects and tasks
Plan and orchestrate work to meet client priorities and organizational goals
Supervise administrative aspects of real estate transactions from executed purchase agreement to closing
Review contracts, disclosures, and addendums for accuracy and submit them for file compliance
Coordinate communication among agents, clients, lenders, title officers, and inspectors
Track inspection, loan approval, appraisal, and other contingency deadlines
Open escrow and manage earnest money deposits
Input client information into CRM and transaction management software such as DocuSign, SkySlope, and Dotloop
Manage clients’ professional and personal needs
Track detailed records in the timekeeping system
Coordinate complex scheduling, calendar management, and information flow for senior executives
Arrange client travel, including hotels, transportation, and meals
Perform administrative and office support, including typing, dictation, spreadsheets, faxing, filing, and contact database maintenance
Maintain professionalism and strict confidentiality
Organize client communications and answer phones
Plan client events
Respond to requests within a maximum of 4 business hours
Navigate competing priorities while multitasking
Perform other tasks as needed

Requirements

What you’ll need

4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Superb written and verbal communication skills
Strong time-management skills and ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools
Aptitude to learn new software and systems
Ability to maintain confidentiality
Promptness and motivated self-starter
Confident and professional phone presence
Available to help with urgent requests
Associates or above degree in administration; or equivalent experience (preferred)
Experience developing internal processes and filing systems (preferred)
Knowledge of CRM such as Active Campaign, Zoho, or Pipedrive (preferred)

Benefits

Comp & perks

Remote work from home
Part-time schedule with potential to grow to full-time
Connected through Zoom meetings and Teams
Flexible work environment
Work with a variety of clients and projects