Executive Assistant – CEO, CFO

Chemist Warehouse

. Provide trusted, proactive executive and administrative support to the CEO and CFO .

Posted 10/26/2026full-timePreston • AustraliaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and SharePoint, while providing proactive executive support to senior leadership. Capable of managing complex schedules, coordinating communications, and maintaining confidentiality in a fast-paced environment.

Highest-signal resume keywords

Executive Assistant ExperienceRelationship BuildingMicrosoft Office ProficiencyPlanning And Time ManagementConfidentiality And Discretion

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive SupportDiary ManagementTravel CoordinationReport PreparationResearch And Analysis

Soft Skills

Strong Communication SkillsAttention To DetailSound JudgementInitiativeAdaptability

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePoint

Certifications & Qualifications

Qualification In Administration Or BusinessCurrent Driver's Licence

Industry Keywords

Executive Leadership TeamStakeholder CoordinationExpense ManagementConfidentiality

About the role

Key responsibilities & impact

Provide trusted, proactive executive and administrative support to the CEO and CFO
Act as a key point of contact for the CEO and CFO
Manage complex diaries, inboxes and meeting requests
Prioritise executive commitments and coordinate access to executives
Organise travel, appointments and events
Prepare and proofread presentations, reports, correspondence and other executive documents
Coordinate communications on behalf of executives, screen enquiries and direct matters appropriately
Research and assemble briefing information, agendas and supporting materials
Plan regular and ad hoc events, including venue sourcing, supplier proposals, costings and stakeholder coordination
Coordinate procurement and expense management activities
Support the Executive Leadership Team
Build effective relationships with the Board, leadership team and external stakeholders while maintaining confidentiality

Requirements

What you’ll need

Significant Executive Assistant experience supporting senior executives and leadership teams within a listed business
Proven ability to build trusted relationships with senior leaders and diverse internal and external stakeholders
Advanced proficiency in Microsoft Word, Excel, PowerPoint and SharePoint
Strong written and verbal communication skills
Meticulous attention to detail
Ability to research, analyse and present information in polished reports, agendas and presentations
Excellent planning, time management and prioritisation skills, including under pressure
Sound judgement, initiative and adaptability
High degree of confidentiality and discretion
A qualification in Administration or Business is preferred
Current driver’s licence is required

Benefits

Comp & perks

Permanent full-time employment
Wide range of learning and development programs
Internally designed leadership courses, including the Women In Leadership program
Annual salary reviews linked to performance
Work from home one day per week
Six weeks of paid parental leave for primary carers
One week of paid parental leave for secondary carers
Team member discounts across a wide range of products through Flare
Corporate offers on Bupa Healthcare premiums
Banking benefits with Comm Bank
Novated leasing
Team member discount card for savings in Chemist Warehouse Pharmacies
Confidential Employee Assistance Program (EAP) services
Subsidised onsite canteen
Complimentary shuttle bus connecting nearby train stations to the Preston Support Office