Projects Administrator – Property

Chemist Warehouse

. Coordinate preparation and certification of architectural plans and supporting documentation with NSW and VIC Property teams and external consultants .

Posted 10/9/2026full-timePreston • AustraliaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project administration within the property and construction sectors, with strong capabilities in project scheduling, budgeting, and stakeholder communication. Proficient in managing building approval processes and maintaining accurate project documentation.

Highest-signal resume keywords

Project Administration ExperienceBuilding Approval Lodgement ProcessMicrosoft Project FamiliarityOrganisational SkillsStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project SchedulingBudgetingBuilding DocumentationCost TrackingInvoice ReconciliationProject Progress ReportingMeeting CoordinationBookkeeping

Soft Skills

Attention to DetailRelationship BuildingProactive ApproachTime ManagementFlexibility

Tools & Technologies

FMS SystemMicrosoft Project

Industry Keywords

PropertyConstructionStakeholder CommunicationProject CoordinationBuilding Approval

About the role

Key responsibilities & impact

Coordinate preparation and certification of architectural plans and supporting documentation with NSW and VIC Property teams and external consultants
Support coordination of project activities and communicate with stakeholders to ensure deliverables are completed efficiently and on time
Prepare and lodge building approval applications with councils and private certifiers
Follow up on outstanding applications and requests
Assist with project scheduling and budgeting
Obtain quotes from external providers and track project costs
Maintain accurate project records, including plans, correspondence, meeting notes and other documentation
Reconcile and file invoices
Update project costing spreadsheets
Prepare weekly project progress reports
Schedule site meetings and inspections
Arrange travel and prepare expense forms
Take meeting notes and complete bookkeeping tasks
Respond to construction and property-related requests
Delegate maintenance tasks through the FMS system
Complete other duties as required

Requirements

What you’ll need

Previous experience in project administration or a similar role, ideally within property, construction or a related industry
Strong written and verbal communication skills
Ability to build positive relationships with internal teams and external stakeholders
Familiarity with Microsoft Project
Familiarity with building documentation
Familiarity with the building approval lodgement process
Excellent organisational and time management skills
Ability to manage competing priorities and meet deadlines
Strong attention to detail
Proactive and flexible approach
Willingness to take initiative and support the wider team

Benefits

Comp & perks

Access to learning and development programs, including an internally designed leadership pathway
Annual salary reviews linked to performance
Work from home one day per week
Six weeks of paid parental leave for primary carers
One week of paid parental leave for secondary carers
Employee discounts through Flare
Corporate offers on Bupa Healthcare premiums
Banking benefits with Comm Bank
Novated leasing
Confidential Employee Assistance Program (EAP) services
Subsidised onsite canteen
Complimentary shuttle bus connecting nearby train stations to the Preston Support Office