Preconstruction Coordinator – Permit Expeditor

Citadel Development Services, LLC

. Prepare, submit, and track permit, plat, site plan, civil, zoning, and building applications across Texas municipalities and utility districts .

Posted 11/1/2026full-timeTexas • United StatesMid-LevelSenior💰 $55,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in permit expediting and preconstruction coordination, with a strong focus on Texas municipal processes and effective project management. Capable of maintaining detailed schedules and delivering clear communication while managing multiple projects simultaneously.

Highest-signal resume keywords

Permit Expediting ExperienceTexas Municipal Processes KnowledgeProject Management Software ProficiencyExcellent Written CommunicationHighly Organized and Detail-Oriented

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Permit Applications PreparationZoning Applications SubmissionQuality Control on DocumentsProject SchedulingChange ManagementClient Updates PreparationSurvey CoordinationActive Project ManagementCivil Review KnowledgeBuilding Review Knowledge

Soft Skills

Relentless Follow-UpClear CommunicationAbility to Deliver Bad NewsOrganizational SkillsDetail Orientation

Tools & Technologies

SmartsheetMicrosoft 365BluebeamAdobePermit PortalsProcoreSage

Certifications & Qualifications

Valid Texas Driver's License

Industry Keywords

Commercial ConstructionDevelopmentGround-Up RetailQSR ExperienceEntitlementsPlatsSite PlansOverlaysVariancesTxDOT Permits

About the role

Key responsibilities & impact

Prepare, submit, and track permit, plat, site plan, civil, zoning, and building applications across Texas municipalities and utility districts
Confirm every submittal is received within two business days and follow up every five business days until approval
Maintain live permitting schedules and date-change logs for every project
Record old date, new date, reason, impact, and recovery plan for every change
Notify the preconstruction lead and client within 24 hours of delays, comments, or schedule changes
Prepare and send accurate weekly written client updates with bad news first
Perform quality control on outgoing documents, including spelling, grammar, attachments, dates, figures, and second-level review
Track and deliver client, landlord, surveyor, engineer, and utility deliverables
Maintain open-items trackers with owners and due dates
Coordinate ALTA, topographic, and boundary surveys; review accuracy and completeness and manage corrections
Incorporate jurisdictional submittal calendars, deadlines, review durations, cycles, and recording requirements into schedules
Acknowledge client emails the same business day and provide full answers within 24 hours
Keep project schedules, permit trackers, and project management software current

Requirements

What you’ll need

3+ years of experience in permit expediting, entitlements, or preconstruction coordination for commercial construction or development
Ground-up retail or QSR experience is a strong plus
Working knowledge of Texas municipal processes, including plats, site plans, civil and building review, overlays, variances, TIAs, and TxDOT permits
Relentless follow-up habit and written confirmation of receipt or approval
Excellent written communication; clear, concise, and error-free
Highly organized and detail-oriented, able to juggle 20+ active projects
Comfortable delivering bad news early and plainly, with a recovery plan
Proficiency with Smartsheet or similar scheduling tools, Microsoft 365, Bluebeam or Adobe, and permit portals
Procore or Sage experience is a plus
Valid Texas driver's license
Ability to travel to jurisdictions and sites as needed

Benefits

Comp & perks

401(k)
Competitive salary
Dental insurance
Flexible schedule
Health insurance
Opportunity for advancement
Paid time off
Training & development
Vision insurance
Wellness resources
Flexible work from home options available