Staff Accountant

CIVIE

. Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online .

Posted 10/17/2026full-timeRemote • United StatesMid-LevelSenior💰 $66,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing Accounts Payable and Accounts Receivable workflows, utilizing QuickBooks Online and Bill.com to ensure accurate financial reporting and trend analysis. Strong analytical skills are applied to synthesize data and communicate insights effectively to leadership.

Highest-signal resume keywords

Accounts Payable ManagementAccounts Receivable ManagementQuickBooks Online ProficiencyBill.com ProficiencyData Analysis and Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AccountingVendor Invoice ReviewCustomer Invoice GenerationAP/AR ReconciliationExcel ProficiencyAI-Enabled Accounting ToolsTrend AnalysisFinancial Reporting

Soft Skills

Attention to DetailStrong CommunicationTeam PlayerAbility to Work Independently

Tools & Technologies

QuickBooks OnlineBill.com

Certifications & Qualifications

Bachelor's Degree in AccountingBachelor's Degree in Finance

Industry Keywords

Accounts PayableAccounts ReceivableFinancial TrendsCash Flow ManagementMonth-End Close

About the role

Key responsibilities & impact

Manage day-to-day AP and AR workflows across multiple entities using Bill.com and QuickBooks Online
Review, code, and approve vendor invoices
Generate and send customer invoices; monitor collections and follow up on past-due accounts
Reconcile AP and AR subledgers to the general ledger for each entity
Resolve discrepancies, coding errors, and exceptions flagged by AI-enabled processing tools
Maintain accurate vendor and customer records across all three entities
Monitor AP and AR trends throughout the month, including aging, DSO/DPO, payment timing, and unusual variances
Prepare a month-end AP/AR trends summary for leadership, highlighting notable shifts, risks, or opportunities
Flag cash flow implications from AP/AR trends to the Controller in a timely manner
Support month-end close by ensuring AP and AR are accurately reflected prior to close
Maintain consistency in AP/AR processes and documentation across all three entities
Sort incoming mail and distribute or scan/forward items to the appropriate remote team members
Flag invoices, checks, or time-sensitive documents received by mail for prompt processing

Requirements

What you’ll need

Bachelor's Degree in Accounting or Finance
3–5 years of experience in accounting, with direct AP and AR responsibility
Proficiency in QuickBooks Online and Bill.com required
Experience working across multiple entities preferred
Comfortable working with AI-enabled or automated accounting tools and adapting processes as tools evolve
Strong Excel skills
Excellent attention to detail and ability to spot anomalies in transaction data
Ability to synthesize data into clear, concise trend summaries for leadership
Strong communication skills and ability to work independently
A team player who enjoys a fast-paced environment
Ability to work independently in a remote environment

Benefits

Comp & perks

Paid vacation, sick time, personal time and holidays
Health, dental, and vision benefits, with employer HSA contribution
Long-term, short-term, and life insurances
401(k) with company match & profit sharing
Monthly Fringe benefits
Quarterly UberEats voucher
Annual Education stipend
Remote work arrangement