Office and Administration Manager

Clariness

. Manage daily office operations to maintain a welcoming, organized and functional workplace .

Posted 11/10/2026full-timeBerlin • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing daily office operations, coordinating administrative tasks, and ensuring compliance with GDPR principles and workplace health and safety standards. Proficient in managing supplier relationships and event logistics to create a welcoming and functional workplace.

Highest-signal resume keywords

Office ManagementOrganizational SkillsProactive CommunicationEvent Logistics ManagementGDPR Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementAdministrative CoordinationSupplier ManagementEvent LogisticsDocumentation Management

Soft Skills

Organizational SkillsPrioritization SkillsAttention to DetailReliabilityAdaptability

Tools & Technologies

SharePointExcelPowerPointMS PlannerDocuSignBambooHR

Industry Keywords

Workplace Health and SafetyGDPR PrinciplesService-Oriented RoleEmployee OnboardingEmployee Offboarding

About the role

Key responsibilities & impact

Manage daily office operations to maintain a welcoming, organized and functional workplace
Coordinate office supplies, equipment, maintenance, cleaning services and external providers
Follow office requests and issues through to resolution
Coordinate administrative tasks including scheduling, correspondence, purchasing, invoices and documentation
Organize office activities, employee gatherings and company-wide events
Manage event logistics, suppliers and agreed budgets
Collaborate with People, Finance, IT and other internal stakeholders on workplace needs
Coordinate office-related onboarding and offboarding logistics
Coordinate workplace health and safety checks, documentation and follow-up actions
Support selected People Team processes by maintaining accurate and confidential employee documentation in line with internal procedures and data protection requirements

Requirements

What you’ll need

Practical experience in office management, administration, hospitality or a comparable service-oriented role
Experience independently managing daily operations, suppliers, facilities and administrative responsibilities
Strong organizational and prioritization skills
Ability to manage multiple tasks and adapt to changing priorities
Clear and proactive communication skills
Confidence coordinating across teams and addressing workplace matters constructively
Hands-on approach, attention to detail, reliability and strong sense of ownership
German and English at C1 level
Familiarity with SharePoint, Excel, PowerPoint, MS Planner, DocuSign or HR systems such as BambooHR would be a plus
Knowledge of GDPR principles and workplace health and safety administration would be a plus

Benefits

Comp & perks

30 days of annual leave
Flexible working hours and mobile working
Professional and personal development opportunities
Personal development budget
Regular team events
Open feedback culture
Supportive and open company culture
Diverse and professional team environment
6-month probation period
40 hours/week