Executive Assistant, Global Energy Transition Initiative

ClimateWorks Foundation

. Provide administrative support directly to the Senior Director of the Global Energy Transition Initiative and the broader ten-person team .

Posted 10/31/2026full-timeRemote • United KingdomMid-LevelSenior💰 £61,000 - £70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while providing comprehensive administrative support to senior leadership. Proficient in managing complex calendars, coordinating logistics for meetings, and handling sensitive matters with discretion.

Highest-signal resume keywords

5+ Years Administrative ExperienceCalendar ManagementInternational CoordinationMicrosoft Office ProficiencyOutstanding Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementLogistics CoordinationExpense ReportingProblem AnalysisScheduling

Soft Skills

Attention to DetailInterpersonal CommunicationAbility to MultitaskProfessionalismDiscretion

Tools & Technologies

Microsoft OfficeGoogle DocsSalesforceAsanaStova

Industry Keywords

Global Energy TransitionPhilanthropic OrganizationEnvironmental OrganizationDiversity and InclusionInternational Partners

About the role

Key responsibilities & impact

Provide administrative support directly to the Senior Director of the Global Energy Transition Initiative and the broader ten-person team
Manage the Senior Director’s calendar and broader team calendars for alignment
Create and complete scheduling polls and assist with scheduling internal and external group meetings
Coordinate with the CWF travel agent on domestic and international travel arrangements, including flights, hotels, ground transportation, and logistics
Coordinate with funders and other key stakeholders
Coordinate logistics and materials for meetings and events
Assist with travel arrangements and expense reporting
Ensure the Senior Director is briefed and prepared for meetings, events, and trips
Obtain background information and provide detailed itineraries for commitments
Work under the Associate Director, Programs Administration, who oversees the EA team and provides mentorship and workload guidance
Support ClimateWorks Foundation’s Global Energy Transition Initiative, which works to transform the global power sector toward clean energy across emerging economies

Requirements

What you’ll need

5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role
Experience working with international partners and scheduling and coordination across international time zones
Previous experience maintaining complex calendars and coordinating meetings/events
Experience working with a global team to plan logistics for effective group calls and meetings
Outstanding verbal and written communication skills; native English speaker
Attention to detail and strong organizational skills
High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Docs
Ability to judge the relative importance of issues and act independently to address them
Ability to keep calm under pressure, prioritize and manage multiple and competing tasks, and multitask
Good interpersonal communication skills
Ability to quickly and accurately analyze problems and identify appropriate solutions
Ability to handle sensitive matters with discretion
Tact, poise, professionalism, diplomacy, and ability to work with a team and interact with people from all walks of life
Ability to work effectively and efficiently, virtually and in person, with minimal supervision
Commitment to a diverse, inclusive, and equitable work environment
Some travel required, at least a couple times a year
Location in the UK preferred; Europe and US East Coast also considered
BS or BA degree nice to have, not required
Experience with Salesforce, Asana, and Stova or another event management platform nice to have
Past work at a philanthropic and/or environmental organization nice to have

Benefits

Comp & perks

Competitive salary commensurate with experience, with geographic differential based on location
Competitive benefits package offered through Pebl, a third-party PEO
Opportunities each year to meet in person and foster relationships
Staff in-town week in San Francisco annually
Annual all-staff retreat
Annual department retreat
Equal employment opportunity and reasonable accommodations for disabilities