Senior Admin, Logistic and Data Assistant

Clinton Health Access Initiative, Inc.

. Prepare, track, and record Lenacapavir commodity movement from procurement through distribution to approximately 20 study sites across West and East Java .

Posted 9/29/2026full-timeJakarta • IndonesiaSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in logistics and supply chain management, with a strong focus on inventory tracking, data management, and procurement processes. Proficient in data analysis and communication, supporting public health programs and administrative functions effectively.

Highest-signal resume keywords

Logistics ManagementInventory TrackingData CollectionMicrosoft Excel ProficiencyPublic Health Program Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

LogisticsSupply Chain ManagementData AnalysisInventory ManagementProcurementTravel CoordinationData Quality ChecksHealth Commodity LogisticsCold Chain ManagementData Extraction

Soft Skills

Attention to DetailClear CommunicationRelationship BuildingProblem SolvingTime Management

Tools & Technologies

SI PrEPSIHAMicrosoft ExcelDigital Filing Systems

Industry Keywords

Public HealthHIV ProgramsPrEPOffice AdministrationNGO Support

Tech Stack

Tools & technologies

ChaiJava

About the role

Key responsibilities & impact

Prepare, track, and record Lenacapavir commodity movement from procurement through distribution to approximately 20 study sites across West and East Java
Maintain inventory and stock records at central and site levels and flag potential stock-outs or overstocking
Support proper storage and handling of Lenacapavir at study sites
Record and process financial and inventory information related to commodity logistics and office procurement
Extract, compile, and clean program data from SI PrEP and SIHA
Perform routine data quality checks and resolve discrepancies with site staff
Maintain program dashboards and trackers for logistics and data indicators
Support provider surveys and key informant interviews, including scheduling, materials preparation, and data compilation
Provide administrative support to the CHAI Indonesia country office across programs
Support procurement, quotation collection, purchase requests, and vendor liaison
Coordinate staff and consultant travel logistics
Support internal meetings, workshops, and events
Maintain digital and physical filing systems
Support office maintenance and provide administrative/logistical backup to other program teams
Manage competing priorities and quality-assure inventory records and data extracts
Communicate task status and issues to staff, vendors, and supervisors
Develop solutions to logistics or data issues and escalate when needed
Build relationships with site logistics/data focal points, vendors, and operations colleagues
Guide site-level data entry staff or volunteers and coordinate review of their outputs

Requirements

What you’ll need

Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Statistics, Public Health, Information Systems, or a related field
Minimum of one to two years of relevant professional experience, ideally in logistics, office administration, data management, or public health programs
Experience with inventory or commodity tracking, ideally for health products
Experience with general office administration, procurement, or travel coordination
Strong data collection and basic data analysis skills, with high attention to detail and accuracy
Proficiency in Microsoft Excel or similar spreadsheet tools
Ability to manage competing priorities and complete transactional tasks with limited errors
Clear, concise written and verbal communication skills
Willingness to travel to study sites in West and East Java
Experience with health commodity logistics or cold chain management is an advantage
Familiarity with Indonesia's HIV information systems (SI PrEP and/or SIHA) or experience with health facility data extraction is an advantage
Prior experience in an administrative, operations, or office management role supporting a country program or NGO is an advantage
Professional working proficiency in English and Bahasa Indonesia is an advantage
Prior experience supporting HIV, PrEP, or other public health programs is an advantage

Benefits

Comp & perks

Equal employment opportunities in an environment of fairness and mutual respect
Diversity and inclusion commitment