Litigation Legal Administrative Assistant

Coastal Wave Recruiting

. Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals .

Posted 9/30/2026full-timeBoston • Massachusetts • United StatesMid-LevelSenior💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing comprehensive administrative support in litigation, including document preparation, electronic filing, and managing court deadlines. Proficient in utilizing legal software and maintaining compliance with state and federal court rules.

Highest-signal resume keywords

Litigation Legal Administrative SupportState And Federal Electronic Court FilingMicrosoft Word ProficiencyLegal Document ProofreadingTime Management And Organization

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document DraftingLegal Document FormattingElectronic Filing ProceduresLitigation SupportCalendar ManagementTime Entry ManagementBilling CoordinationConflict ChecksTrial Preparation AssistanceLegal Research

Soft Skills

Detail-OrientedExcellent Communication SkillsProblem-Solving SkillsDependabilityCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointPACERECFOdysseyFile & ServeXpressLexisNexisIManageAderant

Certifications & Qualifications

Notary Public Designation

Industry Keywords

Massachusetts State Court RulesFederal Court RulesLitigationCivil LitigationLegal Compliance

About the role

Key responsibilities & impact

Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals
Draft, format, edit, proofread, and finalize briefs, pleadings, correspondence, motions, discovery materials, and other legal documents
Prepare Tables of Contents and Tables of Authorities
Create document shells and assist with motions, discovery, hearings, and trial preparation
Electronically file documents with Massachusetts state and federal courts
Maintain knowledge of applicable state and federal court rules, filing procedures, and deadlines
Proofread legal documents for formatting, accuracy, completeness, and compliance
Maintain organized and up-to-date electronic client and matter files
Manage attorney calendars, appointments, court dates, filing deadlines, meetings, and critical dates through Outlook
Coordinate attorney travel arrangements and prepare expense and mileage reimbursements
Enter, review, and revise attorney time entries and applicable litigation codes
Review vendor invoices and prepare check requests and payment submissions
Assist with prebill editing and coordinate with billing personnel for accurate and timely client invoicing
Assist with conflict checks and new matter procedures
Provide professional telephone and client support on behalf of assigned attorneys
Assist attorneys and paralegals with trial preparation and other litigation-related projects

Requirements

What you’ll need

5+ years of experience as a litigation legal administrative assistant or litigation legal secretary required
Candidates with 10–20+ years of sophisticated litigation support experience are strongly encouraged to apply
High school diploma required; college degree preferred but not required
Strong experience with state and federal electronic court filing required
Knowledge of Massachusetts state and federal court rules and procedures
Familiarity with Massachusetts Superior Court Rule 9A strongly preferred
Advanced proficiency with Microsoft Word and Outlook
Proficiency with Excel and PowerPoint
Experience with PACER, ECF, Odyssey, File & ServeXpress, LexisNexis, iManage, or comparable systems
Experience with Aderant or similar legal billing software is a plus
Notary Public designation is a plus but not required
Experience supporting attorneys in complex civil litigation strongly preferred
Highly organized and exceptionally detail-oriented
Able to work independently and anticipate attorney needs
Experienced managing court deadlines and time-sensitive filings
Excellent written and verbal communication skills
Skilled at proofreading and producing polished legal documents
Dependable, professional, and responsive
Comfortable working in a high-volume, deadline-driven environment
Able to prioritize multiple assignments without sacrificing accuracy
Collaborative and willing to assist attorneys, paralegals, and colleagues as needed
Strong problem-solving skills and ownership of work

Benefits

Comp & perks

Medical, dental, and vision insurance
Life insurance
401(k) retirement plan
Paid time off
Cell phone stipend
Technology reimbursement/support
Fitness reimbursement
Professional liability coverage
Identity protection benefits
Hybrid work flexibility
Additional firm-sponsored benefits and resources