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Proposal Manager – Federal Health
Cogent People. Lead end-to-end development and submission of federal proposals, RFIs, Sources Sought Notices, RFQs, task order responses, and other government procurement responses .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in federal proposal management, including the development and submission of complex proposals, compliance with federal acquisition processes, and effective communication of persuasive content. Proficient in project management, coordinating multiple contributors, and maintaining high-quality standards under tight deadlines.
Highest-signal resume keywords
Federal Proposal ManagementProposal DevelopmentProject ManagementCompliance ReviewFederal Acquisition Processes
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Proposal Response StrategiesRFP AnalysisProposal SchedulesCompliance MatricesExecutive SummariesProposal ArtifactsQuality Control ReviewsProposal TemplatesPast Performance LibrariesTechnical Writing
Soft Skills
Exceptional Communication SkillsAttention to DetailProblem-Solving SkillsOrganizational SkillsTime Management
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePoint
Industry Keywords
Federal Healthcare AgenciesCMSHHSVANIHGovernment ContractingCapture PlanningProposal ReadinessSolicitation StructuresEvaluation Criteria
About the role
Key responsibilities & impact- Lead end-to-end development and submission of federal proposals, RFIs, Sources Sought Notices, RFQs, task order responses, and other government procurement responses
- Support capture planning, solutioning, strategy development, and proposal readiness activities
- Analyze solicitation documents and develop proposal response strategies
- Develop and maintain proposal schedules, compliance matrices, outlines, assignments, calendars, and other management artifacts
- Conduct proposal kickoffs and lead status meetings, working sessions, and proposal-related meetings
- Assign and manage writing responsibilities across SMEs, solution architects, delivery personnel, corporate resources, and teaming partners
- Track activities, dependencies, action items, risks, and deadlines; escalate risks as needed
- Establish and enforce proposal processes, templates, artifacts, and quality standards
- Translate capture strategy, customer priorities, win themes, discriminators, and solution concepts into compelling proposal content
- Write, edit, and refine executive summaries, management approaches, staffing approaches, transition plans, past performance, corporate experience, and other response content
- Transform complex technical concepts into concise, customer-focused narratives
- Review content for clarity, consistency, responsiveness, persuasiveness, evidence, and metrics
- Integrate content from multiple authors into cohesive proposals
- Coordinate graphics, tables, callout boxes, organizational charts, process diagrams, and other visual elements
- Develop and maintain compliance matrices and crosswalks
- Validate page limits, formatting, file requirements, naming conventions, forms, attachments, certifications, and submission instructions
- Lead Pink Team, Red Team, Gold Team, executive, and final quality-control reviews
- Consolidate, adjudicate, and track reviewer comments
- Conduct final document reviews and manage final production and submission
- Coordinate with BD leadership, capture managers, solution architects, technical SMEs, recruiting, delivery, contracts, pricing, graphic design, and executive leadership
- Coordinate subcontractor and teaming-partner contributions
- Facilitate SME interviews and working sessions
- Communicate proposal status, risks, decisions, and milestones
- Support capture-to-proposal handoffs
- Maintain proposal files, reusable content, reference materials, and submission records in SharePoint and other collaboration environments
- Support proposal templates, past performance libraries, resume repositories, graphics libraries, and other proposal assets
- Maintain lessons learned and support post-submission and post-award reviews
- Manage RFIs, market research responses, capability statements, presentations, oral presentations, technical challenges, and other growth deliverables
- Support continuous improvement of proposal processes, tools, workflows, and SOPs
Requirements
What you’ll need- Bachelor’s degree or higher in a relevant field (e.g., Business, Communications, English, Information Systems, Public Policy) or equivalent professional experience
- 5+ years of experience in federal proposal management, proposal development, capture, or related government contracting growth functions
- Demonstrated experience managing complex federal proposals from solicitation release through final submission
- Experience supporting proposals for federal healthcare agencies such as CMS, HHS, VA, NIH, or similar civilian federal agencies strongly preferred
- Strong understanding of federal acquisition processes, solicitation structures, evaluation criteria, proposal instructions, and compliance requirements
- Ability to analyze RFPs, RFQs, RFIs, SSNs, PWS/SOW/SOOs, amendments, and other procurement documentation
- Exceptional written and verbal communication skills, including ability to write, edit, and structure persuasive federal proposal content
- Strong project management and organizational skills
- Ability to coordinate multiple contributors, assignments, dependencies, and deadlines simultaneously
- Ability to lead proposal teams under aggressive timelines while maintaining quality, compliance, and accountability
- Experience developing proposal schedules, compliance matrices, outlines, review plans, and other proposal management artifacts
- Experience facilitating Pink Team, Red Team, Gold Team, and executive reviews
- Ability to perform comprehensive proposal compliance and quality-control reviews
- Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint-based collaboration environments
- Proven judgment, discretion, ownership, and ability to operate independently
- Strong attention to detail
- Ability to manage time and prioritize tasks in a fast-paced environment
- Demonstrated problem-solving skills with a proactive and solution-oriented mindset
- Candidates must have lived in the U.S. for at least 3 of the past 5 years
- Must be authorized to work in the U.S. (Citizen, Permanent Resident, or EAD)
- Sponsorship is not offered
Benefits
Comp & perks- Competitive salaries
- Career development opportunities
- Health, Dental, and Vision Insurance
- 401(k) Plan with matching contributions
- Company-paid life insurance
- Company-paid short-term disability insurance
- Company-paid long-term disability insurance
- 3 weeks of PTO annually
- 10 holidays
- Collaborative, growth-driven environment
- Supportive, inclusive culture