Personal Assistant

COLIBRIX ONE

. Manage the Chairman's diary, meetings, correspondence and priorities .

Posted 9/18/2026full-timeTa' Xbiex • MaltaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing executive priorities, governance frameworks, and sensitive information. Proficient in coordinating meetings, preparing documentation, and ensuring compliance within a fast-paced corporate environment.

Highest-signal resume keywords

Executive AssistanceGovernance Framework ManagementMicrosoft 365 ProficiencyFinancial Services ExperienceTask Management Tools Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Governance ReportingMeeting CoordinationAction TrackingDocument PreparationKPI MonitoringCompliance ReportingFinancial Information ManagementPresentation PreparationDiary ManagementDeadline Management

Soft Skills

Attention to DetailProactive ApproachStrong OwnershipExcellent CommunicationSound Judgement

Tools & Technologies

JiraMicrosoft 365Task Management Tools

Industry Keywords

Financial ServicesFintechPaymentsElectronic Money Institutions

About the role

Key responsibilities & impact

Manage the Chairman's diary, meetings, correspondence and priorities
Coordinate meetings with subsidiary Boards, senior management, ExCo members and other Group functions
Monitor matters arising under the Group Governance Framework, including actions, reporting obligations, KPIs, escalations and follow-up items
Maintain an action and follow-up system tracking decisions, commitments and outstanding matters
Alert the Chairman when deadlines or deliverables are approaching or overdue
Coordinate management information, Board papers, governance reports, financial information, compliance/risk reporting and other materials submitted to the Chairman
Prepare meeting agendas, briefing notes, presentations, correspondence and other documentation
Follow up with senior management and relevant individuals on agreed actions and outstanding information
Maintain visibility over the Group's governance calendar, Board and committee meetings, regulatory and corporate deadlines and significant Group events
Organise information and documentation so the Chairman can identify matters requiring review, decision, escalation or intervention
Provide executive and administrative assistance across the Chairman's responsibilities within Mellifera Holdings Limited and the wider Group
Handle sensitive and confidential information with discretion and professionalism

Requirements

What you’ll need

Highly organised, proactive and dependable, with excellent attention to detail
Confident working with and following up with senior management, directors and other stakeholders
Strong sense of ownership, with the ability to anticipate requirements and ensure actions and deliverables are completed
Able to understand business context and priorities rather than simply perform administrative tasks
Excellent communication skills, both written and verbal
Sound judgement, discretion and professionalism when handling sensitive and confidential information
Able to manage multiple priorities and deadlines independently in a fast-paced corporate environment
Previous experience as a Personal Assistant, Executive Assistant, Executive Coordinator or similar role supporting senior executives or Board members
Experience in financial services, fintech or payments is a significant advantage, particularly exposure to Electronic Money Institutions, acquiring, issuing or payment services
Familiarity with Jira or similar task-management tools is a strong plus
Strong proficiency in Microsoft 365 and other common corporate tools
Fluent in English with additional languages considered an advantage
Based in Malta, with flexibility to work in a hybrid environment

Benefits

Comp & perks

Opportunity to shape the future of fintech solutions within a growing company
Collaborative, horizontal team structure that values your expertise and ideas
Continuous learning and development opportunities to enhance your skills and career growth
Competitive salary and benefits package
Hybrid work environment