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Clinic Ops Associate
Combine | Global Recruitment. Support client assignments, transfers, referrals, and other clinic-related administrative processes .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in healthcare operations, including client coordination, documentation accuracy, and administrative support for clinical processes. Proficient in managing multiple priorities while ensuring compliance with confidentiality and operational standards.
Highest-signal resume keywords
Healthcare Operations ExperienceClient CoordinationDocumentation AccuracyOrganizational SkillsCommunication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
SchedulingIntakeReferralsCare CoordinationOperational ReportingProcess ImprovementData ManagementAudit Support
Soft Skills
Time ManagementAttention to DetailCollaborationProblem-Solving
Tools & Technologies
SpreadsheetsDatabasesElectronic Systems
Industry Keywords
Behavioral HealthClinic Operations
About the role
Key responsibilities & impact- Support client assignments, transfers, referrals, and other clinic-related administrative processes
- Maintain accurate client, staff, and operational information across internal systems and tracking tools
- Follow up on pending requests and coordinate information between clinical, administrative, and leadership teams
- Support referral and client follow-up activities, including communication and documentation
- Assist with caseload transitions, staff changes, and other operational updates
- Support attendance-related and discharge administrative workflows
- Identify discrepancies or missing information and follow up with the appropriate teams
- Maintain organized documentation and ensure information is updated in a timely manner
- Provide administrative support for operational reports, audits, and process improvement activities
- Participate in team meetings and support the implementation of operational processes and updates
Requirements
What you’ll need- Previous experience in healthcare, behavioral health, clinic operations, scheduling, intake, referrals, care coordination, or a related field
- Strong organizational and time-management skills
- High attention to detail and commitment to accurate documentation
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong written and verbal communication skills
- Comfortable working with spreadsheets, databases, and electronic systems
- Ability to work independently while collaborating effectively with different teams
- Professional handling of confidential and sensitive information
- Ability to identify issues, follow established processes, and seek support when needed