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Administrative Assistant
Comfort Systems USA. Support the local office and construction project site administrative functions .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including payroll processing, employee documentation management, and effective communication with HR. Proficient in coordinating safety training and maintaining organized project documentation.
Highest-signal resume keywords
Payroll ProcessingEmployee Documentation ManagementSafety Training CoordinationExceptional Communication SkillsOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll EntryJob CostingTimesheet ManagementData EntrySpreadsheet Management
Soft Skills
Relationship BuildingCustomer Service Abilities
Tools & Technologies
CoinsBoxMicrosoft Teams
Industry Keywords
Construction AdministrationEmployee OrientationAttendance Verification
About the role
Key responsibilities & impact- Support the local office and construction project site administrative functions
- Perform payroll entry and ensure accurate production data for job costing and work packages
- Coordinate safety training and site orientation for incoming employees
- Maintain employee documentation and WWIDs at the Intel site
- Provide weekly timesheets to the Superintendent and verify attendance
- Input daily timesheets into Coins, including drive time, mileage, vacation, and sick pay per company policy
- Complete project payroll reports by summary, cost codes, earnings categories, and units
- Upload payroll documents, timesheets, and payroll reports to Box
- Communicate with HR regarding new hires, terminations, and employee questions
- Rotate between the Intel site and office as needed
- Greet guests and maintain the phone/Teams line at the reception desk
- Update spreadsheets, scan forms, update project folders, ship and receive mail and packages, and maintain the job trailer and office environment
Requirements
What you’ll need- Strong computer skills
- Relationship building and customer service abilities
- Exceptional communication and organizational skills