Senior Executive Assistant

Commerce

. Serve as a trusted strategic partner to assigned executives and support the Board of Directors .

Posted 11/3/2026full-timeRemote • Texas • United StatesSenior💰 $92,535 - $138,803 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced calendar management, exceptional organizational skills, and expert communication abilities while supporting C-level executives and board members. Proficient in maintaining confidentiality and managing sensitive information in a fast-paced, technology-driven environment.

Highest-signal resume keywords

Advanced Calendar ManagementExpert Written And Verbal CommunicationOrganizational And Time-Management SkillsIndependent Judgment And DiscretionProactive Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingMeeting CoordinationDocument PreparationResearch And Prioritization

Soft Skills

Interpersonal SkillsEmotional IntelligenceProfessional MaturityAdaptabilityComposure Under Pressure

Tools & Technologies

Google WorkspaceSlackNavanZoomMicrosoft Office

Industry Keywords

GovernanceBoard SupportExecutive PresenceConfidentialityTechnology Environment

About the role

Key responsibilities & impact

Serve as a trusted strategic partner to assigned executives and support the Board of Directors
Coordinate board meeting scheduling, agendas, and advance distribution of materials in compliance with bylaws and governance requirements
Schedule and coordinate ad hoc committee meetings, Board and executive office needs, investor relations activities, earnings calls, and conferences
Process board member expense reports and support executive expense reporting
Maintain confidentiality and discretion in board-related matters
Manage complex calendars across multiple time zones and lines of business
Gatekeep executive time and office access
Anticipate executive needs, set priorities, and handle sensitive matters with independent judgment
Coordinate leadership team meeting agendas and follow up on action items
Prepare executive-level materials and briefings; assist with drafting and editing communications
Research, prioritize, and follow up on incoming issues and confidential matters
Plan and coordinate internal and external meetings, events, and team offsites with Facilities, IT, and Finance
Maintain filing systems, corporate records, board documents, and the company data room
Arrange travel for board members and executives, including flights, hotels, ground transportation, lodging, meals, and agendas
For Austin-based team members, support coworking-space duties such as mail handling and badges

Requirements

What you’ll need

Bachelor’s degree or equivalent experience required
7+ years of experience supporting C-level or senior executives
Experience in a technology environment preferred
Experience supporting a board of directors or in a governance setting is a plus
Advanced calendar management across multiple time zones and competing priorities
Exceptional organizational and time-management skills, attention to detail, and accuracy
Independent judgment and discretion with confidential and sensitive information
Expert written and verbal communication skills and executive presence
Strong interpersonal skills and ability to build trust and credibility
Proactive problem-solving, decision-making, and follow-through
High emotional intelligence, professional maturity, and composure under pressure
Ability to work independently or as part of a global team across time zones
Adaptability in a fast-changing environment
Comfort with AI productivity tools such as Claude
Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Slides, Sheets, Meet)
Preferred: Slack, Navan, Zoom, Microsoft Office, DocuSign, and Adobe Acrobat
Occasional travel to support executive meetings, offsites, or other business needs
Austin-based roles require onsite attendance at the coworking space at least once a week

Benefits

Comp & perks

Remote-first work environment
Optional collaborative workspaces in Austin, Atlanta, and London
Variable compensation such as bonus or commission, where applicable
Equity, where applicable
Benefits in accordance with local policies
Inclusive and accessible hiring experience
Identity verification process via Persona