Operations Assistant, Part-Time

Commonwealth Medical Services

. Research commercial properties, vendors, and service providers in markets across the country.

Posted 10/8/2026part-timeLexington • Kentucky • United StatesMid-LevelSenior💰 $15 - $20 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing multiple projects and vendor relationships. Proficient in maintaining facility records and providing operational support to ensure smooth project execution.

Highest-signal resume keywords

Facilities CoordinationVendor ManagementProject ManagementWritten And Verbal CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document OrganizationFile ManagementTask TrackingOperational Record KeepingQuote Management

Soft Skills

Attention To DetailSelf-MotivatedResourcefulInitiativeProblem Solving

Tools & Technologies

Software PlatformsInternal TrackersWorkflow DocumentsReports

Industry Keywords

Facilities ManagementOffice AdministrationOperations SupportCompliance Documentation

About the role

Key responsibilities & impact

Research commercial properties, vendors, and service providers in markets across the country.
Contact prospective vendors and service providers by phone and email, obtain quotes, and organize findings for review.
Coordinate with vendors, property contacts, and internal staff to address facility needs and keep projects moving.
Assist with new office openings, relocations, furniture and equipment setup, and other facility-related projects.
Maintain organized facility records, including vendor information, contracts, inventories, and compliance documentation.
Create and maintain internal trackers, workflow documents, reports, and operational records.
Assist with correspondence, document organization, file management, and task tracking.
Gather information and prepare clear, organized summaries for leadership review.
Track assigned projects through completion and proactively communicate updates, challenges, or delays.
Provide additional operational and administrative support as business needs evolve.

Requirements

What you’ll need

Strong written and verbal communication skills, including confidence in conducting outbound calls and communicating with external business partners.
Strong organizational skills and attention to detail.
Ability to manage multiple projects, priorities, and deadlines.
Self-motivated, resourceful, and comfortable working independently.
Willingness to take initiative, research solutions, and troubleshoot routine issues.
Comfortable learning and working across multiple software platforms.
Ability to travel up to 20% as needed for new site openings and facility projects.
Previous experience in facilities coordination, office administration, vendor management, or operations support is preferred but not required.

Benefits

Comp & perks

Hybrid work arrangement (on-site and work from home)