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Executive Assistant
Condominium Authority of Ontario. Act as the primary point of contact and trusted advisor to the CEO & Registrar .
About the role
Key responsibilities & impact- Act as the primary point of contact and trusted advisor to the CEO & Registrar
- Manage priorities, anticipate needs, and ensure the effective day-to-day operation of the CEO’s office
- Resolve scheduling, travel, meeting, and administrative issues
- Manage the CEO’s schedule, correspondence, and commitments
- Prepare briefing materials, correspondence, presentations, and reports for the CEO
- Build relationships across the organization and with external partners, administrative professionals, and vendors
- Conduct research, synthesize information, and prepare documents or presentation materials
- Provide backup support for Board and committee operations
- Support preparation, review, and distribution of Board and committee materials through Diligent
- Provide governance guidance and procedural support
- Support governance events, including the Annual Members’ Meeting
- Support ELT operations and track action items and deliverables
- Record meeting outputs and monitor progress
- Coordinate staff events, external stakeholder events, and quarterly Board and Committee Meetings
- Manage office administration, office supplies, and office space
- Perform other related duties as assigned
Requirements
What you’ll need- Post-Secondary or Bachelor’s degree in business administration or related degree
- 5+ years supporting a CEO or senior executive
- Ability to manage competing priorities and work under pressure
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)
- Strong written and verbal communication skills, including the ability to draft precise reports, policies, plans, and executive correspondence
- Strong understanding of corporate governance, policy, and compliance principles
- Experience working with executive leadership
- Strong project management skills and ability to manage multiple priorities, meet deadlines, and work effectively in a cross-functional team environment
- Ability to handle inquiries diplomatically while maintaining strict confidentiality
- Exceptional organizational skills and attention to detail
- Professional demeanour and discretion when dealing with sensitive matters and high-level stakeholders
- Ability to occasionally push, pull, bend forward, lift, and carry up to 15 kg
Benefits
Comp & perks- Eligibility for discretionary performance-based awards
- 100% employer-paid medical, dental, and vision coverage
- Employer-matched RRSP/TFSA contributions
- Flexible hybrid work model (two remote days per week)
- Vacation, personal, and sick days
- Professional development and learning support
- Employee gym and bike-share discounts