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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced proficiency in Microsoft Office, particularly Microsoft Word and Excel, with a strong focus on document production and formatting. Capable of managing multiple projects and deadlines while ensuring high-quality, accurate proposals in a collaborative environment.
Highest-signal resume keywords
Advanced Microsoft Word ProficiencyDocument Production ManagementProposal Submission ExperienceStrong Attention to DetailExcellent Organizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document FormattingTemplate CreationProofreadingProject ManagementDocument Control
Soft Skills
Strong Written CommunicationStrong Verbal CommunicationTime ManagementCustomer Service SkillsDependability
Tools & Technologies
Microsoft OfficeMicrosoft ExcelMicrosoft ProjectSharePointGraphic Design Programs
Industry Keywords
Proposal ProductionRFP ResponsesDesktop PublishingDocument ManagementVersion Control
About the role
Key responsibilities & impact- Manage proposal document production, formatting, and preparation for commercial proposal responses
- Use advanced Microsoft Word features to create solicitation-specific templates and professionally format documents
- Review RFPs to identify and document production requirements
- Serve as the central point of contact for proposal production activities
- Develop and manage publication schedules and production deadlines
- Maintain, customize, and update proposal production tools and templates
- Participate in proposal meetings and conference calls
- Coordinate with Graphic Designers to manage and track text and graphics and maintain version control
- Prepare proposal documents for internal reviews and final submission using Microsoft Word, Excel, and PDF applications
- Coordinate with external vendors for production supplies and document reproduction
- Prepare proposals for final quality reviews and assist with book checks
- Package proposals for shipment and track delivery for physical submissions
- Support smaller proposals and presentations by gathering baseline documents and completing required forms
- Collaborate with proposal writers, Graphic Designers, Proposal Managers, and leadership
- Assist with scheduling, review meetings, and production-related activities
- Provide additional production support to meet team and organizational deadlines
Requirements
What you’ll need- Bachelor's degree or a minimum of 2 years of experience in document production, document control, or an equivalent combination of education and experience
- Advanced proficiency in Microsoft Office, particularly Microsoft Word and Excel, including document formatting, templates, and production
- Strong attention to detail and ability to produce accurate, high-quality documents with minimal errors
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to work independently in a collaborative, team-oriented production environment
- Strong proofreading skills
- Ability to manage multiple projects and adapt to changing priorities
- Ability to remain organized and productive under tight deadlines
- Strong customer service skills, dependability, and willingness to take on additional responsibilities
- Willingness to work extended hours when necessary
- Ability to lift and move items weighing up to 40 pounds
- Preferred: experience with proposal production, desktop publishing, or document management
- Preferred: knowledge of Microsoft Project and SharePoint
- Preferred: basic familiarity with graphic design programs
- Preferred: experience supporting RFP responses, proposal submissions, or deadline-driven document production
Benefits
Comp & perks- Health and welfare benefits effective from day one
- Retirement savings plans
- Employee discounts on merchandise, services, travel, and more
- Career growth opportunities
- Paid training
- Paid time off
- Award-winning work environment recognized for diversity and inclusion
- Health insurance coverage
- Voluntary dental and vision programs
- Life and disability insurance
- Paid holidays
- Bonus or incentive eligibility based on business need
- Hybrid work with portions of the week working from home and onsite