FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing office operations, vendor relationships, and compliance with occupational risk legislation. Proficient in coordinating events and maintaining a safe and efficient office environment.
Highest-signal resume keywords
Fluency In Spanish And EnglishStrong Experience Using MS Office 365Office Lease ManagementEvent CoordinationHealth And Safety Compliance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ManagementVendor ManagementDocumentation ManagementEmployee OnboardingProject Management
Soft Skills
Strong Communication SkillsOrganised And DiligentFlexible And AdaptableHigh Attention To DetailAbility To Build Trust And Rapport
Industry Keywords
Occupational Risk LegislationEnvironmental InitiativesInternal CommunicationsEmployee EventsMadrid Office Operations
About the role
Key responsibilities & impact- Manage the day-to-day operations of the Madrid office
- Serve as the first point of contact for employees and liaise with IT, Finance, HR and other internal teams
- Manage office-related vendors, documentation and payments in line with Finance processes
- Maintain relationships with building management and address office issues
- Monitor and manage employee access cards
- Coordinate with IT to maintain laptops, desk equipment and mobile phones
- Support onboarding, leavers and movers, including office setup and orientation
- Support office lease management and track key deadlines
- Coordinate with the Health and Safety provider to ensure compliance with Spanish occupational risk legislation
- Maintain a clean and safe office environment
- Track environmental information and support company environmental initiatives
- Collaborate with Global Workplace Services to share best practices and improve processes
- Plan internal employee events and manage attendance and budgets
- Arrange office access and local travel for visiting employees and executives
- Coordinate internal and external events and manage logistics
- Oversee catering services for meetings and events
- Write and distribute employee communications
- Maintain Madrid office intranet content and internal documentation
- Perform general administration and ad-hoc tasks, including filing documents and maintaining records
Requirements
What you’ll need- Fluency in Spanish and English – written and spoken
- Organised and diligent, with good time management skills
- Flexible, able to adapt and manage change
- Strong communication skills and ability to build trust and rapport with stakeholders across various levels
- Ability to use own initiative, proactively find solutions and own key decisions on office operations
- Ability to work in a busy and fast-paced professional environment
- Punctual and responsive
- High attention to detail
- Ability to manage small workplace projects and events to agreed timelines and budgets
- Strong experience using MS Office 365 products
Benefits
Comp & perks- Competitively positioned compensation and benefits package
- Discretionary global bonus scheme based on company and individual performance
- Hybrid working arrangements, with flexible and remote working supported where possible
- Direct responsibility and career development opportunities
- Opportunity to work collaboratively on fascinating projects in a rewarding and inclusive global environment
- Access to business resource groups including MOSAIC, the Women's Network, and Synergy
- Equal opportunity employer
- Reasonable interview-process adjustments available