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Senior People Ops Manager – Payroll, Systems
Convergent Research. Own US and UK payroll end to end, including timesheets, payroll changes, initial review, accuracy, controls, reconciliations, approvals, audit trails, documentation, and provider issue resolution .
Posted 10/13/2026full-timeRemote • Pennsylvania • United StatesSenior💰 $165,000 - $175,000 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in payroll administration and HRIS management, with a strong focus on compliance, documentation, and process optimization across multiple jurisdictions. Proven ability to develop and implement policies, coordinate benefits administration, and manage operational workflows in dynamic environments.
Highest-signal resume keywords
Payroll Administration OwnershipHRIS Configuration and IntegrationBenefits Administration ExperiencePolicy Development and ComplianceDocumentation and Process-Building Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Payroll AdministrationHRIS ManagementBenefits AdministrationPolicy DevelopmentData IntegrityCompliance ManagementDocumentation SkillsProcess OptimizationInternational PayrollOpen Enrollment Coordination
Soft Skills
CollaborationProblem-SolvingAttention to DetailCommunication
Tools & Technologies
HRISAI-Enabled ToolsPayroll PlatformsNotion
Industry Keywords
US PayrollUK PayrollCOBRA401(k)Pension AdministrationEORPEOTriNetRipplingNonprofit Environment
About the role
Key responsibilities & impact- Own US and UK payroll end to end, including timesheets, payroll changes, initial review, accuracy, controls, reconciliations, approvals, audit trails, documentation, and provider issue resolution
- Own benefits administration, COBRA, open enrollment, US 401(k), UK pension administration, leave administration in the HRIS, and workers’ compensation
- Own HRIS architecture, configuration, integrations, data integrity, governance, reporting, troubleshooting, vendor relationships, and platform performance
- Develop and maintain compliant policies across US federal and state jurisdictions, the UK, and EOR-covered countries
- Own the people compliance calendar for filings, renewals, notices, audits, and policy reviews
- Coordinate immigration counsel introductions, vendors, timelines, and HRIS documentation
- Support compensation review reporting while the Head of People owns compensation strategy
- Establish people infrastructure for new FROs, including entity and EOR setup, payroll and benefits activation, policies, and Notion workspaces
- Coordinate the people workstream for FRO launches and flag dependencies and risks
- Own operational wind-downs for FROs, including terminations, final pay, benefits termination, platform and entity closure, and records retention
- Report to the Head of People and collaborate with People Ops, HRBP, and Launch teams
- Within six months, take full payroll and retirement administration ownership, audit salary data, create UK timecard/hourly payroll processes, build a 12-month roadmap, implement payroll controls and a compliance calendar, close high-risk policy gaps, and support an FRO launch and wind-down
Requirements
What you’ll need- 12+ years of experience in HR ops, payroll administration, or a closely related field, or 8+ years with a directly relevant master’s degree
- 5+ years of direct, accountable payroll administration ownership across multiple jurisdictions, including California
- Experience standing up or substantially building people operations processes for a new entity, location, or country
- Hands-on benefits administration experience, including coordinating at least one open enrollment cycle
- Experience owning an HRIS, including configuration, integrations, data integrity, data governance, and reporting
- Experience developing complete, compliant policy suites across multiple states or countries and knowing when to engage legal counsel
- Strong documentation and process-building skills, with examples of playbooks, controls, or operational systems created
- Familiarity with AI-enabled tools for documentation, reporting, and workflow automation
- UK payroll experience, including PAYE, RTI, and pension administration (nice to have)
- Experience in a PEO environment, ideally with TriNet, and with Rippling or a comparable international payroll platform (nice to have)
- Experience with international employer of record arrangements (nice to have)
- Experience in a nonprofit, startup, research organization, or other fast-moving mission-driven environment (nice to have)
- Experience supporting multiple legal entities (nice to have)
Benefits
Comp & perks- A rare chance to build institutional architecture for frontier science and work with experts from different fields
- Competitive salary of $165,000–$175,000
- 5–10% premium for especially high cost of labor locations or the NYC office
- Up to a 6% 401k match
- Top-tier medical, dental, and vision insurance, with most options fully covered for employees and dependents
- Company-paid life insurance, AD&D, long- and short-term disability insurance, and voluntary supplemental insurance options
- 19 holidays, including a full week off at the end of the year
- 3 weeks PTO with tenure increases
- Separate sick and parental leave allotments
- Fertility benefits and childcare reimbursement
- Education and professional development benefits
- Wellness allowance for fitness and wellness activities
- Quarterly offsite team retreats and additional opportunities to meet teammates in person