Finance and Operations Specialist

Core-VA Solutions

. Manage QuickBooks Online records across multiple entities, including AP/AR, invoicing, payments, reconciliations, and month-end close .

Posted 10/7/2026full-timeRemote • PhilippinesJuniorMid-Level💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing QuickBooks Online for financial records, including AP/AR, invoicing, and reconciliations, while supporting HR functions such as recruitment and payroll administration. Proficient in financial reporting, process improvement, and project coordination using various tools and technologies.

Highest-signal resume keywords

QuickBooks Online ManagementFinancial Reporting and AnalysisProject CoordinationProcess ImprovementExcel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts PayableAccounts ReceivableFinancial ReportingBudgetingForecastingMonth-End CloseReconciliationsSOP DevelopmentWorkflow OptimizationHR Administration

Soft Skills

Detail-OrientedProactiveResourcefulTime ManagementOrganization

Tools & Technologies

Microsoft 365ExcelPower AutomateAsanaQuickBooksSharePointTeams

Industry Keywords

Financial KPIsEmployee RecordsConfidential InformationOnboardingOffboardingPayrollBenefitsCompliance DocumentationEngagement InitiativesOperational Processes

About the role

Key responsibilities & impact

Manage QuickBooks Online records across multiple entities, including AP/AR, invoicing, payments, reconciliations, and month-end close
Prepare P&L, balance sheet, cash flow, aging, variance, and other financial reports
Support budgets, forecasts, cash flow planning, and budget-to-actual analysis
Monitor financial deadlines, vendors, contracts, documentation, and key financial/operational KPIs
Provide leadership with accurate, timely, and practical financial information
Support recruitment, onboarding/offboarding, payroll, benefits, employee records, and HR administration
Maintain confidential HR files, compliance documentation, certifications, training records, and HR systems
Support employee concerns, engagement initiatives, retention, and HR projects
Assist leadership with HR reporting, policy updates, and process improvements
Coordinate projects, deadlines, calendars, action items, and stakeholder follow-ups
Identify inefficient or repetitive processes and develop better workflows, SOPs, templates, dashboards, and automations
Streamline finance, HR, and operational processes using Microsoft 365, Excel, Power Automate, Asana, QuickBooks, SharePoint, and Teams
Take ownership of assigned projects from planning to completion

Requirements

What you’ll need

2+ years of experience in finance, accounting, bookkeeping, HR, operations, or a combination of these areas
Strong QuickBooks Online and Excel skills, including financial reporting and analysis
Experience with AP/AR, reconciliations, month-end close, budgeting, forecasting, and reporting
Working knowledge of recruitment, onboarding/offboarding, payroll, benefits, and employee administration
Strong project coordination, stakeholder follow-up, organization, and time management skills
Able to identify process gaps and create practical SOPs, workflows, and improvements
Comfortable learning and using technology, systems, and automation tools
Proactive, detail-oriented, resourceful, and able to work independently
Trusted to handle confidential financial, employee, and client information

Benefits

Comp & perks

100% remote / work-from-home
Paid Time Off (PTO)
U.S. public holidays observed
Structured training and ongoing support
Respectful, collaborative, people-focused environment
Long-term opportunity with a stable and growing organization