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Document Controller
Costain Group PLC. Implement and manage processes relating to company Document Control and Management systems .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in Document Control and Management systems, ensuring compliance and organization within project environments. Proficient in managing documentation flow, maintaining relationships with stakeholders, and utilizing Electronic Document Management Systems.
Highest-signal resume keywords
Document Management ExperienceElectronic Document Management System ProficiencyMicrosoft Office Suite CompetenceOrganizational SkillsSecurity Clearance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document ControlDocument FormattingRecord ManagementDocument IndexingDocument DistributionTemplate UseCompliance ManagementFiling Systems KnowledgeDocument ReferencingVendor Data Management
Soft Skills
Team PlayerSelf-MotivatedAbility to Work Under PressurePrioritization Skills
Tools & Technologies
Asset Management Suite (AMS)Controlled Document Management System (CDMS)Microsoft WordMicrosoft ExcelMicrosoft PowerPointAdobeVisioOutlook
Industry Keywords
Project EnvironmentDocumentation Status ReportingStakeholder ManagementDocument ConformanceDistribution Matrices
About the role
Key responsibilities & impact- Implement and manage processes relating to company Document Control and Management systems
- Manage distribution of all documentation and maintain relationships with external and internal stakeholders
- Assist Project Managers with maintaining a compliant and organised document filing structure
- Ensure document conformance, including appropriate use of templates, referencing and document formatting
- Maintain record schedules and document distribution matrices
- Index and store records and documents for easy retrieval
- Report regularly on documentation status to project teams and senior stakeholders
- Work with Project Managers, Suppliers and Engineers to ensure compliance with document and records procedures
- Maintain documentation flow and provide proactive status updates across the project team
- Develop, load and maintain documents on the Asset Management Suite (AMS)/Controlled Document Management System (CDMS)
- Notify registered copy holders of new document issues
Requirements
What you’ll need- Experience of document management within a project environment
- Competent with Microsoft Word, Excel, PowerPoint, Adobe, Visio and Outlook
- Experience using an Electronic Document Management System to maintain documents and records
- High standards of organisational skills and ability to prioritise workload
- Ability to work under pressure
- Team player and self-motivated
- Good understanding of electronic file types and accurate document referencing
- Good knowledge of filing systems, distribution matrices, engineering and design document control, and vendor data
- Driving required
- Security clearance required
Benefits
Comp & perks- Pension contribution matched up to 10%
- A day off for your birthday
- Dedicated professional development budget
- Inclusive, family friendly employer
- Career-enhancing project opportunities