Trainee Document Controller

Costain Group PLC

. Process, catalogue, store, scan and upload physical and digital documents .

Posted 9/23/2026full-timeLondon • United KingdomEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in document control processes, including management of document lifecycles, compliance with industry regulations, and effective communication with project teams. Proficient in using document management systems and maintaining organized documentation to support project efficiency.

Highest-signal resume keywords

Document ControlMicrosoft Office SuiteProjectWiseAttention to DetailCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementDocument Lifecycle ManagementMetadata ManagementVersion ControlQuality AssuranceArchivingDocument TrackingDatabase SystemsReport GenerationDocument Control Software

Soft Skills

Self-MotivatedTeam PlayerOrganizational SkillsAssertivenessProblem-Solving

Tools & Technologies

Microsoft OutlookSharePointMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft VisioDocusign

Certifications & Qualifications

Valid Driving Licence

Industry Keywords

Document Control ProcessesComplianceQuality AssuranceProject ManagementInformation Management Plan

About the role

Key responsibilities & impact

Process, catalogue, store, scan and upload physical and digital documents
Manage document lifecycles, including creation, revision, approval, distribution and archiving
Maintain structured folder systems, naming conventions, metadata and document attributes
Track document-control status and ensure project timescales are met
Register, track and distribute documentation submissions for approval, including comment sheets and RFIs
Transfer key deliverables between iCosnet/ProjectWise and TW Business Collaborator according to the Information Management Plan and document-control process
Update registers, trackers, drawing numbers and hyperlinks
Support framework trackers and reports, including MIDP, Gate, Docusign, SCO and Thames Water reports
Liaise with project teams, departments, external partners, the Contract Team, Core Team, supply chain and client
Coordinate distribution to ensure current document versions are accessible
Highlight deadlines and outstanding actions
Promote correct filing of relevant emails and provide reports
Ensure compliance with company policies, project requirements and industry regulations
Review and audit documentation processes and storage; assist the Quality Assurance Manager with quality assurance and continuous improvement
Maintain confidentiality, integrity, version control and accurate revision histories
Record disposed or archived paperwork and complete ad-hoc tasks as requested

Requirements

What you’ll need

Valid driving licence required due to remote site locations
GCSE level English
Previous experience in document control, administrative support, or a technical clerk role preferred
Familiarity with document control software and database systems
Self-motivated
Team player, forming effective partnerships
Highly organised with excellent attention to detail, ability to plan and prioritise
Strong communication skills with ability to be assertive, particularly when enforcing standards
A "can do" attitude
Good IT skills
Proficient in Microsoft Outlook, SharePoint, Word, Excel, PowerPoint, Visio and document management systems
Knowledge of ProjectWise highly desirable
Willingness to attend sites and the office a minimum of 3 days per week

Benefits

Comp & perks

Permanent or fixed term contract opportunity
Continual professional development
Opportunity to contribute to wider business development and knowledge sharing
Hybrid working arrangement with regular office and site attendance