Vetting and Pass Management Administrator

Costain Group PLC

. Support the security clearance process for the Aviation business .

Posted 11/3/2026full-timeHounslow • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities with a focus on security clearance processes, stakeholder management, and effective communication. Proficient in producing reports and coordinating onboarding activities in a fast-paced environment.

Highest-signal resume keywords

Security Clearance Process SupportReporting and Administrative ExperienceMicrosoft Office Suite ProficiencyInterpersonal and Communication SkillsAbility to Manage Multiple Tasks

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Security VettingDocument CollationAssessment of Clearance EligibilityReport ProductionOnboarding Coordination

Soft Skills

Customer-Focused ApproachCollaborative TeamworkAttention to DetailIndependent Work CapabilityAnalytical Skills

Certifications & Qualifications

Airside Security Clearance

Industry Keywords

Personnel Security ClearancesStakeholder RelationshipsLarge Organisation ExperienceAuthorised SignatorySecurity Screening Experience

About the role

Key responsibilities & impact

Support the security clearance process for the Aviation business
Undertake assessments for candidates’ clearance eligibility
Support the pass process from start to finish
Collate supporting documentation and produce security vetting packs, liaising with the client security team
Liaise with Recruitment to advise on security vetting/screening information and candidate clearance eligibility
Support the vetting and pass management coordinator, including personnel security clearances
Support management of internal and external stakeholder relationships
Produce reports on security clearances, passes and permits
Coordinate onboarding for new starters, including HR, IT, systems and client inductions
Coordinate travel, accommodation and meetings as required
Provide administrative support as required

Requirements

What you’ll need

GCSEs in subjects such as English and Maths
Hold or be able to attain minimum of airside security clearance
Previous experience in an administration role
Experience working as part of a team
Good IT literacy with Microsoft Office suite
Proven reporting and administrative experience
Experience working in a large organisation or large project desirable
Prior Authorised Signatory at a UK airport or security vetting/screening experience desirable
Excellent interpersonal and communication skills
Ability to interrogate, analyse and report information
Ability to manage multiple tasks at once
Ability to work independently in a busy, fast-paced environment
High standard of written communication skills and attention to detail
Customer-focused and collaborative approach