Registrar Operations Specialist

Cotulla Education

. Execute Registrar operations for assigned campuses according to institutional policies, procedures, and regulatory requirements .

Posted 11/9/2026full-timeRemote • United StatesJuniorMid-Level💰 $25 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Registrar operations, ensuring compliance with Title IV regulations, ACCSC accreditation standards, and FERPA requirements while maintaining the integrity of student academic records. Proficient in utilizing student information systems like Anthology and skilled in process improvement and operational workflow management.

Highest-signal resume keywords

Registrar ExperienceTitle IV Regulations KnowledgeFERPA Compliance UnderstandingProficiency With AnthologyMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Registrar OperationsData Accuracy AuditsProcess ImprovementOperational Workflow ManagementStudent Information SystemsCompliance ReportingQuality Assurance ReviewsEnrollment ManagementAcademic Records MaintenanceDocumentation Development

Soft Skills

Highly OrganizedDetail-OrientedStrong Communication SkillsCustomer-Service MindsetAdaptability

Tools & Technologies

AnthologyMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft SharePointMicrosoft Teams

Industry Keywords

Title IV RegulationsACCSC Accreditation StandardsFERPA RequirementsMulti-Campus EnvironmentStudent Success Support

About the role

Key responsibilities & impact

Execute Registrar operations for assigned campuses according to institutional policies, procedures, and regulatory requirements
Maintain accuracy and integrity of student academic records, enrollment information, and official institutional records
Support enrollment, registration, academic progress, status changes, transfers, leaves of absence, withdrawals, and graduations
Monitor Registrar activities and ensure required tasks, reporting, and compliance deadlines are completed accurately and on time
Conduct quality assurance reviews and audits for data accuracy, process consistency, and institutional, accreditation, state, and federal compliance
Provide campus teams with guidance on Registrar policies, procedures, and student information systems
Partner with campus and Home Office departments to support student success and consistent Registrar operations
Develop and continuously improve Registrar processes, documentation, training materials, and operational standards
Participate in system implementations, testing, process improvements, and special projects
Adapt to new systems, tools, and workflows in a technology-enabled multi-campus operating model

Requirements

What you’ll need

High School Diploma or GED required
Minimum of two years of Registrar experience required
Working knowledge of Title IV regulations, ACCSC accreditation standards, and Registrar compliance requirements
Demonstrated understanding of FERPA requirements and best practices for safeguarding student education records
Proficiency with Anthology or a comparable student information system required
Highly organized and detail-oriented, with ability to manage multiple priorities and deadlines
Strong process orientation and ability to follow, document, evaluate, and improve operational workflows
Adaptable and comfortable with process changes, new technology, and evolving operational models
Strong written and verbal communication skills with a customer-service mindset
Ability to work independently and collaboratively across campus and Home Office teams
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, SharePoint, and Teams
Willingness to work outside regular business hours as needed
Associate’s or Bachelor’s degree in Business or a related field preferred
Experience within a support or multi-campus environment preferred

Benefits

Comp & perks

401(k) and matching
Health, dental, and vision insurance
Life insurance options
Parental leave
Paid time off
Employee Assistance Program
Tuition reimbursement