Billing Analyst

Cozen O'Connor

. Perform the initial review of prebills for PCS matters for accuracy, completeness, and consistency with firm standards and client expectations .

Posted 10/6/2026full-timeBoca Raton • Florida • United StatesMid-LevelSenior💰 $60,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in billing processes within a law firm, including proficiency in time entry, prebill review, and billing analysis. Capable of managing billing arrangements and ensuring compliance with client engagement terms while maintaining accuracy and efficiency.

Highest-signal resume keywords

Law Firm Billing ExperienceTime Entry ReviewBilling Data AnalysisExpertise in Billing SystemsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Prebill ReviewBilling AnalysisTime Entry ManagementBilling Data AnalysisFlat Fee BillingHourly BillingClient Engagement TermsBilling AdjustmentsWIP ReportingBudget Tracking

Soft Skills

Clear CommunicationDiscretionSound JudgmentMulti-Priority ManagementProactive Issue Identification

Tools & Technologies

ExpertNth DegreeLaurelLitify

Industry Keywords

Estate PlanningWealth PreservationProbateTrust AdministrationPCS Matters

About the role

Key responsibilities & impact

Perform the initial review of prebills for PCS matters for accuracy, completeness, and consistency with firm standards and client expectations
Review and edit time entries and narratives with paralegals and attorneys to improve clarity and convey value to clients
Ensure billing narratives reflect the scope, complexity and value of services for estate planning, wealth preservation, probate, trust administration and related PCS matters
Identify billing inconsistencies, duplicate entries and non-billable items before invoice preparation
Track retainers and trust account funds and apply funds as appropriate
Confirm prebills align with client engagement terms, including hourly, flat fee, capped and alternative arrangements
Track flat fee and alternative fee matters against budget and alert attorneys to potential write-downs, excess time or under-billing
Partner with attorneys on billing and profitability concerns using data-driven insights
Monitor unbilled time and matters ready to bill and follow up to keep billing cycles on schedule
Review matter and project status in Litify and communicate with attorneys and paralegals
Serve as the main prebill review and billing-analysis contact for PCS attorneys and paralegals
Provide approved billing information and instructions to the billing team responsible for processing, generating and issuing invoices
Respond to attorney, paralegal and client billing questions and help resolve invoice inquiries as directed
Analyze billing data and WIP reports for trends related to realization, profitability and billing cycle time
Support initiatives improving billing efficiency, transparency and client experience
Maintain notes on billing adjustments, attorney instructions and client-specific billing requirements

Requirements

What you’ll need

3+ years of law firm experience in billing or as a paralegal or legal assistant with regular responsibility for entering time and reviewing prebills
Working knowledge of hourly and flat fee billing arrangements
Experience with law firm time and billing systems, including Expert, Nth Degree and Laurel
Exceptional attention to detail with the ability to analyze billing data and identify issues proactively
Clear, confident communication with partners, attorneys, and staff
Discretion and sound judgment in handling confidential client financial information
Ability to manage multiple priorities in a deadline-driven environment while maintaining accuracy
Bachelor’s degree or equivalent combination of education and relevant experience