Billing Coordinator

Cozen O'Connor

. Prepare and distribute monthly pre-bills and ad hoc billing submissions according to client and attorney requirements .

Posted 9/21/2026full-timePhiladelphia • Pennsylvania • United StatesMid-LevelSenior💰 $60,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in legal billing processes, including preparation and submission of invoices, compliance with client-specific requirements, and management of billing records. Proficient in utilizing legal billing software and Microsoft Office Suite to ensure accuracy and efficiency in billing operations.

Highest-signal resume keywords

Legal Billing Software ExperienceMicrosoft Excel ProficiencyAttention to DetailOrganizational SkillsClient Interaction

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Billing PreparationInvoice GenerationLEDES FormatCost CorrectionsTime Adjustments

Soft Skills

Written CommunicationVerbal CommunicationProblem-SolvingTeam CollaborationProfessionalism

Tools & Technologies

AderantElectronic Billing PlatformsMicrosoft Office Suite

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Billing ComplianceClient Billing GuidelinesProforma StatusRate StructuresLaw Firm Experience

About the role

Key responsibilities & impact

Prepare and distribute monthly pre-bills and ad hoc billing submissions according to client and attorney requirements
Review and process narrative revisions, time adjustments, and cost corrections for billing accuracy and compliance
Generate and finalize client invoices accurately and promptly
Prepare LEDES and other electronic billing file formats for client-specific e-billing requirements
Submit invoices through electronic billing platforms and vendor portals
Monitor invoice submissions, resolve transmission issues, and ensure successful delivery and acceptance of e-bills
Maintain records of client billing guidelines, outside counsel guidelines, and billing requirements
Establish and maintain client-specific rate structures, exception rates, and billing arrangements in financial systems
Manage an assigned portfolio of attorneys and clients, maintaining billing preferences, proforma status, billing schedules, and special requirements
Partner with attorneys, legal assistants, and finance team members to address billing inquiries and complete billing activities
Identify and escalate billing issues affecting invoice submission, client compliance, or revenue realization

Requirements

What you’ll need

Demonstrated ability to manage a high-volume workload, prioritize competing deadlines, and adapt to changing business demands
Proficiency in Microsoft Office Suite, including Microsoft Excel and Word
Experience with legal billing software, preferably Aderant, and electronic billing platforms is strongly preferred
Strong written and verbal communication skills with exceptional attention to detail and accuracy
Ability to work independently while collaborating effectively within a team environment
Proven organizational, analytical, and problem-solving skills
Ability to maintain professionalism and provide exceptional service when interacting with clients, attorneys, paralegals, and administrative staff
High school diploma or GED required
Prior law firm billing experience preferred

Benefits

Comp & perks

Hybrid work arrangement
Equal Opportunity Employer, including disabled and veterans
Inclusive workplace commitment
Career returners encouraged; gaps in experience are not penalized