Legal Assistant

Cozen O'Connor

. Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents via the BigHand workflow tool or other source material .

Posted 11/11/2026full-timeHouston • Texas • United StatesMid-LevelSenior💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Word and Outlook, along with strong document processing and legal writing skills. Capable of managing multiple tasks in a fast-paced environment while ensuring accuracy and compliance with legal standards.

Highest-signal resume keywords

Legal Document PreparationElectronic Document Management SystemsMicrosoft Word ProficiencyOutstanding Written Communication SkillsOrganizational and Problem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document FormattingProofreadingData EntryElectronic FilingDocument ProductionTechnical Legal WritingAttention to DetailLitigation Support ExperienceClient Matter AdministrationDeadline Management

Soft Skills

Verbal CommunicationResourcefulnessIndependenceJudgmentCollaboration

Tools & Technologies

BigHand Workflow ToolIManageElectronic Docketing SystemDocument Management System

Industry Keywords

Texas Court RulesFederal Court RulesLegal CorrespondenceClient Engagement LettersLitigation

About the role

Key responsibilities & impact

Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents via the BigHand workflow tool or other source material
Prepare and manage documents for electronic filing, including confirming applicable court requirements and supporting the retrieval and filing of accepted or file-stamped copies
Enter critical dates and deadlines accurately into the Firm’s electronic docketing system in accordance with established procedures
Prepare new client and new matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials at the direction of attorneys or paralegals
Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics, including communications, materials, vendors, and follow-up
Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations
Maintain electronic and paper client and office files, including saving and organizing emails and documents in the Firm’s document management system
Communicate professionally with attorneys, clients, colleagues, courts, and third-party vendors by telephone and email
Perform accurate data entry, including client biographical or corporate information, attorney time, and other information required in Firm systems
Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents
Review all work for completeness, accuracy, formatting, context, and compliance with instructions before delivery
Manage multiple assignments and competing deadlines, communicate status and capacity promptly, and escalate questions or risks when appropriate
Support colleagues, share relevant information, and contribute to balanced workflow and consistent service across the centralized team
Perform other duties as assigned based on attorney, client, team, and business needs

Requirements

What you’ll need

Outstanding written and verbal communication skills, with the ability to interact professionally with attorneys, clients, staff, courts, and vendors
Advanced proficiency in Microsoft Word and Outlook, together with strong general computer and document-processing skills
Demonstrated ability to prepare, edit, format, and proofread legal documents with exceptional attention to detail
Experience with electronic document management systems; iManage experience is preferred
Technical legal writing and professional memorandum and letter preparation skills
Knowledge of Texas, surrounding jurisdictions, and Federal Court Rules and electronic filing requirements, together with a willingness to develop knowledge of additional jurisdictions
Strong organizational, prioritization, resourcefulness, and problem-solving skills
Ability to manage multiple tasks and projects in a fast-paced environment while meeting deadlines and maintaining accuracy
Ability to work independently, use sound judgment, and seek clarification or assistance when needed
Ability to work overtime as business needs require
Five to ten years of legal or related experience is preferred, including litigation support experience
High school diploma or equivalent experience is required; a college degree is preferred