Legal Assistant

Cozen O'Connor

. Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents via the BigHand workflow tool or other source material.

Posted 9/22/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $90,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft Word and Outlook, with strong document processing and legal writing skills. Capable of managing multiple tasks in a fast-paced environment while ensuring accuracy and compliance with legal standards.

Highest-signal resume keywords

Legal Document PreparationElectronic Document Management SystemsMicrosoft Word ProficiencyAttention to DetailOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal WritingDocument FormattingProofreadingData EntryElectronic FilingDocument ProductionLitigation SupportCourt Rules KnowledgeIManage ExperienceDeadline Management

Soft Skills

Communication SkillsProblem-Solving SkillsResourcefulnessPrioritization SkillsIndependence

Tools & Technologies

BigHand Workflow ToolElectronic Docketing SystemDocument Management SystemMicrosoft Outlook

Industry Keywords

Legal CorrespondenceClient DocumentationEngagement LettersCourt RequirementsNew York JurisdictionFederal Court RulesMatter AdministrationFast-Paced EnvironmentProfessional Memorandum PreparationTravel Coordination

About the role

Key responsibilities & impact

Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents via the BigHand workflow tool or other source material.
Prepare and manage documents for electronic filing, including confirming applicable court requirements and supporting retrieval and filing of accepted or file-stamped copies.
Enter critical dates and deadlines accurately into the Firm’s electronic docketing system.
Prepare new client and new matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials.
Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics.
Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations.
Maintain electronic and paper client and office files, including organizing emails and documents in the Firm’s document management system.
Communicate professionally with attorneys, clients, colleagues, courts, and third-party vendors by telephone and email.
Perform accurate data entry in Firm systems.
Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents.
Review all work for completeness, accuracy, formatting, context, and compliance with instructions.
Manage multiple assignments and competing deadlines, communicate status and capacity, and escalate questions or risks when appropriate.
Support colleagues and contribute to balanced workflow and consistent service across the centralized team.
Perform other duties as assigned based on attorney, client, team, and business needs.

Requirements

What you’ll need

Outstanding written and verbal communication skills, with the ability to interact professionally with attorneys, clients, staff, courts, and vendors.
Advanced proficiency in Microsoft Word and Outlook, together with strong general computer and document-processing skills.
Demonstrated ability to prepare, edit, format, and proofread legal documents with exceptional attention to detail.
Experience with electronic document management systems; iManage experience is preferred.
Technical legal writing and professional memorandum and letter preparation skills.
Knowledge of New York, surrounding jurisdictions, and Federal Court Rules and electronic filing requirements, together with a willingness to develop knowledge of additional jurisdictions.
Strong organizational, prioritization, resourcefulness, and problem-solving skills.
Ability to manage multiple tasks and projects in a fast-paced environment while meeting deadlines and maintaining accuracy.
Ability to work independently, use sound judgment, and seek clarification or assistance when needed.
Ability to work overtime as business needs require.
Five to ten years of legal or related experience is preferred, including litigation support experience.
High school diploma or equivalent experience is required; a college degree is preferred.