Legal Practice Assistant

Cozen O'Connor

. Communicate effectively with court staff to schedule and confirm case conferences, motions, and other court appearances .

Posted 10/21/2026full-timeToronto • CanadaMid-LevelSenior💰 CA$65,000 - CA$75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in litigation support, including preparation of legal documents and case management, while effectively coordinating with clients and legal teams. Proficient in managing multiple priorities and maintaining organizational efficiency in a law firm environment.

Highest-signal resume keywords

Law Clerk DiplomaLitigation ExperienceOntario Rules Of Civil ProceduresMicrosoft Office Suite ProficiencySubrogation Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document PreparationCase ManagementBusiness Intake ProcessingSettlement Letter CoordinationExpense Processing

Soft Skills

Attention To DetailJudgementOrganizational SkillsTime ManagementCollaboration

Tools & Technologies

Adobe Acrobat ProIManageCase CenterChrome RiverZoom

Certifications & Qualifications

Paralegal Diploma

Industry Keywords

LitigationSubrogationLegal AssistantCourt AppearancesClient Liaison

About the role

Key responsibilities & impact

Communicate effectively with court staff to schedule and confirm case conferences, motions, and other court appearances
Complete New Business Intakes (NBIs), including Know Your Client requirements, and prepare engagement letters
Prepare litigation and subrogation documents under the direction of supervising lawyers
Coordinate and prepare Settlement Letters
Liaise directly with clients and third parties under the direction of supervising lawyers
Maintain lawyers’ calendars and assist with scheduling meetings, events, and business development lunches
Process business expenses, invoices, travel receipts, and professional association dues
Coordinate with billing, finance, accounts receivable, and escrow teams to facilitate processing of client accounts
Support lawyers in the Toronto and Montreal offices as part of the Subrogation team

Requirements

What you’ll need

Law clerk, paralegal and/or legal assistant diploma required
Minimum of 3 years’ previous litigation and law firm experience required
Subrogation experience is an asset
Strong knowledge of Ontario Rules of Civil Procedures
Experience working across other Canadian jurisdictions is an asset
Excellent attention to detail, judgement, organizational and time management skills
Demonstrated ability to support multiple lawyers and effectively manage competing priorities
Ability to work independently while collaborating effectively within a team
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams), Adobe Acrobat Pro, document management systems (iManage preferred), Case Center, Chrome River, and Zoom
Ability to work onsite three days per week in the Toronto office
First 30 days onsite full-time for onboarding and training
Occasional work outside standard business hours may be required

Benefits

Comp & perks

Competitive salaries and annual discretionary bonuses for all roles and levels
Comprehensive employer-paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day)
Short-term and long-term disability insurance benefits
Parental leave benefits with 100% top-up for a portion of the leave
Group RRSP matching program (with the opportunity for prior legal service to be recognized)
Employer-paid health and wellness resources
Fitness reimbursement program
Paid vacation, sick and personal time
Monetary incentives for employee referrals
Continuing professional development opportunities and reimbursements
Hybrid work environment and work-life flexibility
Culture of recognition, collaboration and intentional connection