Legal Practice Assistant

Cozen O'Connor

. Type, transcribe, and revise communications and legal documents, including memoranda, correspondence, court filing documents, charts, and tables .

Posted 10/10/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in legal and executive secretarial functions, including electronic court filings, document preparation, and advanced proficiency in Microsoft Office applications. Strong organizational and communication skills are essential for supporting attorneys and managing client interactions effectively.

Highest-signal resume keywords

Legal Secretarial ExperienceE-Filing ExperienceAdvanced Microsoft Office ProficiencyDetail-Oriented Organizational SkillsStrong Written and Verbal Communication

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Typing Skills 60+ W.P.M.Document PreparationLitigation SupportProofreadingExpense Reimbursement Tracking

Soft Skills

Detail-OrientedOrganizational SkillsMultitaskingProblem-SolvingProfessional Interaction

Tools & Technologies

IManageDeskSiteWorkSiteMicrosoft OutlookMicrosoft TeamsExcelWordAdobe ProChrome RiverDocket Enterprise

Certifications & Qualifications

High School Diploma or Equivalent

Industry Keywords

Court Electronic FilingsFederal CourtsState CourtsClient Meetings CoordinationLegal Document Management

About the role

Key responsibilities & impact

Type, transcribe, and revise communications and legal documents, including memoranda, correspondence, court filing documents, charts, and tables
Prepare and submit electronic filings in federal and state courts
Proofread work for typographical and grammatical errors
Provide litigation support, including filing and submission documents, hearing and exhibit preparation, court reporter coordination, courtesy copies, and transcript ordering
Maintain attorneys’ calendars and support meeting preparation, follow-up, confirmations, and Microsoft Teams meetings
Make travel arrangements for assigned attorneys
Organize and maintain electronic and paper client and office files
Use the firm’s docketing program and enter required schedules and dates
Track, compile, organize, and submit expense reimbursements and vendor invoices in Chrome River
Assist with closing files according to department protocol
Coordinate client and guest meetings, including breakfasts, lunches, and dinners
Reserve conference rooms for depositions and meetings, confirming videoconferencing needs and attendee numbers

Requirements

What you’ll need

Must have at least 5-7 years legal and/or executive secretarial experience
Extensive and thorough working knowledge of software applications, preferably iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, and ChromeRiver
Prior demonstrated experience with court electronic filings in federal and state courts
E-filing experience in the state or federal courts in Illinois, California, New York, Florida, and Pennsylvania is required
Proficient in advanced levels of Microsoft Outlook, Teams, Excel, and Word, including Styles, Redlining, Adobe Pro, and PDF Docs4; or ability to operate the Firm’s software applications at an advanced level within a reasonable period of time
Typing skills of 60+ w.p.m.
Detail-oriented with strong organizational skills and ability to multitask and problem-solve
Outstanding written and verbal communications; ability to interact professionally with clients, attorneys, and staff
Flexibility to support primary attorneys and any attorney within the Emerging Data Privacy Trends Team
Required to be in office at least 3 days per week
High School Diploma or its equivalent required