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Legal Practice Assistant
Cozen O'Connor. Draft, format, proofread, and maintain legal documents and correspondence.
About the role
Key responsibilities & impact- Draft, format, proofread, and maintain legal documents and correspondence.
- Organize and manage electronic client and matter files in iManage.
- Handle electronic court filings in North Carolina, South Carolina, Georgia, and Federal courts.
- Monitor filing requirements, deadlines, and local court rules.
- Maintain attorney calendars and monitor court appearances, depositions, arbitrations, mediations, and statutes of limitations.
- Process attorney expense reports and vendor invoices in Chrome River or according to client procedures.
- Draft and update case management documents, case file logs, litigation budgets, discovery responses, and status reports.
- Coordinate depositions, mediations, arbitrations, meetings, clients, witnesses, court reporters, mediators, and conference calls.
- Prepare materials for hearings, depositions, mediations, arbitrations, trials, and settlement conferences.
- Communicate with clients, opposing counsel, court personnel, vendors, insurance carriers, and internal departments.
- Process new client and matter intake, including engagement documentation, matter setup, and file organization.
- Maintain information in case management, claims management, and other firm systems.
- Process attorney time entries, expense reports, check requests, travel arrangements, and other administrative support activities.
- Assist with Charlotte office operations, facilities, vendors, office services, and special projects with the Regional Office Manager.
- Perform general administrative duties including scanning, copying, mail distribution, records management, and document production.
Requirements
What you’ll need- At least 5 years of experience as a practice assistant or related legal support role.
- Typing skills of 75+ w.p.m.
- Proficiency in state and federal court filings, including North Carolina, South Carolina, Georgia, and Federal District Court.
- Strong organizational and communication skills, both verbal and written.
- Ability to professionally interact with clients, attorneys, and staff.
- Excellent proofreading skills.
- Detail-oriented and able to multitask.
- Strong document processing and project management skills.
- Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Styles, Redlining, and Adobe Pro.
- Familiarity with setting up and processing Tables of Contents and Tables of Authorities.
- Ability to operate the firm’s software applications at an advanced level within a reasonable period of time.
- Excellent reading comprehension and proofreading skills.
- Experience working collaboratively in a team environment.
- Experience with document management programs; iManage preferred.
Benefits
Comp & perks- Hybrid work arrangement
- Equal Opportunity Employer, including disabled and veterans
- Support for applicants returning to the workforce; gaps in experience are not penalized