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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in employee experience and office management, with a strong focus on health and safety compliance, project management, and implementing AI-driven solutions. Proven ability to lead and develop teams in a multicultural and distributed environment.
Highest-signal resume keywords
Employee Experience ManagementHealth And Safety ComplianceProject ManagementAI-Driven Process ImplementationRemote Team Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ManagementFacilities ManagementLease AgreementsCorporate InsuranceDigital Workplace ManagementOnboarding And OffboardingEvent PlanningBudget ManagementCross-Functional Project ParticipationWorkplace Compliance
Soft Skills
Excellent Communication SkillsPeople-First MindsetBuilder's MindsetCultural SensitivityTeam Leadership
Tools & Technologies
Intranet PlatformsDigital ToolsAI SolutionsVendor Management SystemsCommunication Tools
Industry Keywords
Distributed TeamsHigh-Growth Tech EnvironmentNordic Employment NormsBaltic Employment NormsCentral European Employment Norms
About the role
Key responsibilities & impact- Lead, coach, and develop the global Office Coordinators team.
- Assess the office footprint and propose changes for a growing distributed company.
- Own office experience and facilities management, including leases, layouts, supplies, vendors, and daily operations.
- Own the intranet and digital workplace across shared platforms.
- Identify and implement AI-driven solutions that improve employee experience and processes.
- Own internal communications planning and execution, including intranet content, company clock, all-hands, and company-wide announcements.
- Partner with Marketing, People, and Leadership on clear, consistent messaging.
- Own the annual company off-site, including agenda, content, format, travel, venue, accommodation, catering, budget, vendors, and timelines.
- Plan employee gatherings across remote, global, and multicultural settings.
- Own the gift policy and coordinate employee events.
- Own and improve the global travel policy.
- Own relevant insurance programs across locations.
- Own health and safety standards and workplace compliance across offices and relevant remote/EOR employees.
- Help build a consistent global onboarding and offboarding experience.
- Participate in cross-functional projects and potentially lead company-wide initiatives.
Requirements
What you’ll need- Proven track record in employee experience or office/workplace management, ideally in a fast-paced, high-growth tech environment, with a people-first mindset.
- Familiarity with Health and Safety protocols and workplace compliance.
- Experience managing distributed or remote teams.
- Comfort working across multiple countries and legal and cultural contexts, including EOR employment models.
- Strong project management skills, balancing strategic ownership with hands-on execution.
- Practical experience building or implementing AI-driven processes to solve real problems, and comfort with modern digital tools.
- A builder’s mindset.
- Willingness to travel periodically to offices and for the annual company off-site.
- Excellent written and verbal communication skills in English.
- Experience with lease agreements, corporate insurance, or health & safety programs.
- Experience scaling a distributed international footprint.
- Familiarity with Nordic, Baltic, or Central European employment and workplace norms.
Benefits
Comp & perks- Flexible Work – Hybrid model with flexible hours.
- Career Growth – Learning and development support.
- Performance Bonuses – Company-wide annual bonus program.
- Benefits Package – Comprehensive health insurance, wellbeing, and other benefits.
- Referral Rewards – Earn up to €1,000 for referring new hires.
- Meaningful Work – Help make the internet safer for millions of people around the world.