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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in employee experience and office management, with a focus on health and safety compliance, project management, and implementing AI-driven solutions. Proven ability to lead and develop teams in a multicultural and distributed environment while ensuring effective internal communications.
Highest-signal resume keywords
Employee Experience ManagementHealth And Safety ComplianceProject ManagementAI-Driven Process ImplementationDistributed Team Leadership
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ManagementFacilities ManagementLease AgreementsCorporate InsuranceDigital Workplace ManagementOnboarding And OffboardingEvent PlanningBudget ManagementVendor CoordinationTravel Policy Management
Soft Skills
Excellent Communication SkillsPeople-First MindsetBuilder's MindsetCross-Cultural CollaborationStrategic Thinking
Tools & Technologies
Intranet PlatformsDigital ToolsAI SolutionsProject Management SoftwareCommunication Tools
Industry Keywords
Workplace ComplianceRemote Team ManagementEOR Employment ModelsNordic Employment NormsBaltic Employment NormsCentral European Employment Norms
About the role
Key responsibilities & impact- Lead, coach, and develop the global Office Coordinators team.
- Assess the office footprint and propose changes for a growing distributed company.
- Own office experience and facilities management, including leases, layouts, supplies, vendors, and daily operations.
- Own the intranet and digital workplace across shared platforms.
- Identify and implement AI-driven solutions that improve employee and process experiences.
- Own internal communications planning and execution, including intranet content, company clock, all-hands, and company-wide announcements.
- Partner with Marketing, People, and Leadership to deliver clear, consistent messages across locations.
- Own the annual company off-site, including agenda, content, format, travel, venue, accommodation, catering, budget, vendors, and timelines.
- Plan activities that bring people together across remote, global, and multicultural settings.
- Own the gift policy and coordinate employee events.
- Own and improve the global travel policy.
- Manage relevant insurance programs across locations with People, Legal, and Finance.
- Own health and safety standards and workplace compliance across offices and relevant remote and EOR employees.
- Help build a consistent global onboarding and offboarding experience.
- Participate in cross-functional projects and potentially lead company-wide initiatives.
Requirements
What you’ll need- Proven track record in employee experience or office/workplace management, ideally in a fast-paced, high-growth tech environment, with a people-first mindset.
- Familiarity with Health and Safety protocols and workplace compliance.
- Experience managing distributed or remote teams.
- Comfort working across multiple countries and legal and cultural contexts, including EOR employment models.
- Strong project management skills, balancing strategic ownership with hands-on execution.
- Practical experience building or implementing AI-driven processes to solve real problems, and comfort with modern digital tools.
- A builder’s mindset.
- Willingness to travel periodically to offices and for the annual company off-site.
- Excellent written and verbal communication skills in English.
- Experience with lease agreements, corporate insurance, or health & safety programs is a differentiator.
- Experience scaling a distributed international footprint is a differentiator.
- Familiarity with Nordic, Baltic, or Central European employment and workplace norms is a differentiator.
Benefits
Comp & perks- Flexible Work – Hybrid model with flexible hours.
- Career Growth – Learning and development support.
- Performance Bonuses – Company-wide annual bonus program.
- Benefits Package – Comprehensive health insurance, wellbeing, and other benefits.
- Referral Rewards – Earn up to €1,000 for referring new hires.
- Meaningful Work – Help make the internet safer for millions of people around the world.