Grants Operations Associate

Current AI

. Support the VP Programs in preparing proposals to run grant programs across challenges, prizes, open calls, and other modalities .

Posted 9/15/2026full-timeParis • FranceJuniorMid-Level💰 €55,000 - €75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grants management, including operations, compliance, and financial oversight, while effectively supporting grantees and managing grant-related processes. Proficient in utilizing grant management systems and maintaining accurate data for reporting and audits.

Highest-signal resume keywords

Grants ManagementGrant Management System ExperienceFinancial Statement ReviewFluent English and FrenchAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grants ManagementOperations ManagementBudget ReviewData TrackingContract PreparationDue DiligenceReporting RequirementsDashboard CreationProcess ImprovementCritical Thinking

Soft Skills

CommunicationCultural CompetenceDiscretionProblem-SolvingCollaboration

Tools & Technologies

Grant Management SystemAutomation ToolsData Management Software

Industry Keywords

NonprofitFoundationGrant-Funded OrganizationFunder ReportingCompliance Requirements

About the role

Key responsibilities & impact

Support the VP Programs in preparing proposals to run grant programs across challenges, prizes, open calls, and other modalities
Run operations and logistics for grant programs
Set up and manage intake forms, surveys, and open calls
Support grantee communications and provide a smooth, professional grantee experience
Support grantee financial, operational, programmatic, and organizational due diligence
Manage grantmaking third-party providers as needed
Set up and administer Current AI's grant management system
Configure and maintain workflows, pipelines, forms, and fields
Keep grantmaking data accurate and up to date
Serve as a point of contact for grant management system questions and escalate issues to the provider
Support onboarding of new staff to the grant management system and grants processes
Prepare grant agreements and contracts and route them for signature
Track disbursement against contract terms and limits and support grantee payment processing
Manage grant-related contracts in compliance with procurement policy
Create and manage dashboards covering pipeline, portfolio, and funding flows
Prepare grants data for board meetings, funder reporting, and audits
Support the annual audit process from a grants operations perspective
Track and maintain the grant pipeline
Prepare recommendation materials for internal review and approval
Support grantees with reporting requirements and troubleshoot issues
Support grantees throughout the life of the grant
Synthesize grantee reports and portfolio learnings, track milestones and outcomes, and flag risks or delays
Support document preparation, briefings, and other program materials

Requirements

What you’ll need

2 to 5 years of experience, ideally in grants management, operations, or a similar role
At least Bachelor or equivalent in a relevant field
Experience with a grant management system
Careful with detail and critical thinking
Comfortable reviewing budgets, financial statements, and organizational documents
Fluent English and French, written and spoken
High discretion when handling confidential funder and grantee information
Comfortable in an organization that is still building its processes
Interest in AI for public good projects and initiatives
Experience in a nonprofit, foundation, or grant-funded organization is nice-to-have
Experience in a fast-paced startup environment is nice-to-have
Experience with different donor types and grantee profiles, including varied reporting and compliance requirements is nice-to-have
Interest in using automation and AI tools to remove repetitive work is nice-to-have
Ability to work effectively across cultures, time zones, and disciplines in a distributed team

Benefits

Comp & perks

Equal access to employment and fair review without discrimination
Opportunity to work in a distributed team across cultures, time zones, and disciplines