Executive Assistant

CVS Health Careers

. Provide executive administrative support to two members of the Aetna business operations leadership team .

Posted 11/11/2026full-timeHartford • Connecticut • United StatesSeniorLead💰 $23 - $59 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in executive administrative support, including managing schedules, coordinating meetings, and handling confidential information. Proficient in Microsoft Office tools and skilled in facilitating communication and project management within a leadership context.

Highest-signal resume keywords

10+ Years Administrative ExperienceMicrosoft Office ProficiencyExecutive Calendar ManagementStrong Interpersonal SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingMeeting CoordinationNote TakingProject ManagementDocument EditingTravel ArrangementPresentation PreparationOffice AdministrationData Management

Soft Skills

Interpersonal SkillsProfessional Phone MannerCollaborative WorkIndependent WorkDiscretion

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointWeb-Based Project Management Tools

Industry Keywords

Executive SupportLeadership Team CoordinationOnboardingOffboardingConfidentiality

About the role

Key responsibilities & impact

Provide executive administrative support to two members of the Aetna business operations leadership team
Proactively manage and coordinate daily schedules, calendars, contacts, travel arrangements, meetings, conferences, and seminars
Arrange meetings, maintain and update calendars, assess meeting importance, and manage high-volume phone and email communications
Arrange travel accommodations and prepare detailed itineraries
Process reimbursement and expense reports, track expenses, and follow up in a timely manner
Facilitate smooth communication and maintain credibility, trust, and support with senior management
Prepare, set up, and follow up on complex meetings and events, including AV, room scheduling, and telepresence events
Prepare presentations, agendas, and materials; document notes; coordinate follow-up items; and arrange refreshments
Coordinate employee and consultant onboarding and offboarding, including hardware requests or repairs and space planning
Manage office and administrative tasks, supplies, memberships, subscriptions, distribution lists, photocopying, faxing, and deliveries
Manage department files, electronic document systems, intranet websites, wikis, and web-based project management tools
Edit presentations, agendas, spreadsheets, communications, databases, and reports
Prioritize and track deliverables, project timelines, deadlines, and requests
Manage designated special projects and assist other department members
Handle confidential information with discretion

Requirements

What you’ll need

10+ years administrative experience supporting senior leadership
Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint
Previous experience maintaining an executive’s phone, calendar, work and travel schedules using Microsoft Outlook
Strong interpersonal skills, including professional phone manner and in-person presence
Ability to work with and maintain confidential information
Experience taking detailed notes and extracting action items
Ability to understand priorities and adjust meetings and content appropriately
Ability to work both independently and collaboratively
Bachelor's degree or equivalent work experience required

Benefits

Comp & perks

Medical coverage
Dental coverage
Vision coverage
Paid time off
Retirement savings options
Wellness programs
Other resources supporting physical, emotional, and financial well-being
CVS Health bonus, commission or short-term incentive program eligibility