Administrative Assistant, Marketing

D-Wave

. Provide day-to-day administrative and coordination support to the SVP of Marketing and broader Marketing & Communications team .

Posted 9/16/2026full-timeRemote • Florida • United StatesMid-LevelSenior💰 $70,000 - $96,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while providing comprehensive administrative support to the Marketing & Communications team. Proficient in Microsoft Office Suite and project management tools, with a proactive approach to problem-solving and effective communication across various stakeholders.

Highest-signal resume keywords

3+ Years Administrative ExperienceMicrosoft Office Suite ProficiencyProject Coordination SkillsClear Written And Verbal CommunicationStrong Interpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project CoordinationCalendar ManagementExpense ReconciliationDocument PreparationEvent Logistics Support

Soft Skills

Organizational SkillsTime ManagementProactive Problem-SolvingDiscretion And Sound JudgmentRelationship Building

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointSharePoint

Industry Keywords

MarketingCommunicationsVendor CoordinationConfidential Information HandlingCross-Functional Collaboration

About the role

Key responsibilities & impact

Provide day-to-day administrative and coordination support to the SVP of Marketing and broader Marketing & Communications team
Manage calendars, scheduling, correspondence, presentations, reports, expenses and other administrative needs
Anticipate needs, coordinate priorities and help ensure the team operates efficiently
Coordinate internal and external meetings, including scheduling, agendas, materials, action items and follow-up
Manage executive travel arrangements, itineraries and related logistics
Reconcile corporate credit card expenses and maintain complete and timely documentation
Coordinate vendors supporting Marketing & Communications activities, including research, quotes, scheduling and day-to-day communication
Support event logistics, including production of printed event collateral, vendor coordination, proofs, approvals and delivery timelines
Support preparation, routing and tracking of NDAs, contracts and other documents through internal review and approval processes
Maintain organized team files, SharePoint sites, templates and other shared resources
Help improve administrative processes, tools and ways of working
Provide research, coordination and administrative support for Marketing & Communications projects and initiatives
Take on special projects and other responsibilities that help the team operate effectively

Requirements

What you’ll need

3+ years of administrative, marketing, communications, project coordination or related professional experience; relevant internships may be considered
Bachelor's degree or equivalent combination of education and experience
Excellent organizational and time management skills
Clear and concise written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint), project management tools, and communication platforms
Sound judgment and discretion when handling confidential or sensitive information
Proactive, solutions-oriented approach with ability to anticipate needs, take initiative, and problem-solve independently
Strong interpersonal skills and ability to build effective relationships with executives, colleagues, vendors and other stakeholders
Ability to work effectively across functions, levels and time zones
Interest in marketing, communications, and technology
No 3rd party candidates will be accepted

Benefits

Comp & perks

Company ownership/equity
Competitive pay
Bonus
Perks
Benefits
Career growth and empowerment
Equal employment opportunity