Legal Coordinator – Executive Assistant

D-Wave

. Provide executive support to the Executive Vice President, Chief Legal Officer & General Counsel, Vice-President, Legal, and Senior Director, Intellectual Property .

Posted 9/16/2026full-timeRemote • Florida • United StatesSeniorLead💰 $87,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in executive support within legal environments, managing complex workflows, legal documentation, and stakeholder communications. Proficient in contract management and legal operations, with strong organizational and time management skills.

Highest-signal resume keywords

10+ Years Experience In Legal Assistant RoleFamiliarity With Contracts And Legal TerminologyExperience With Legal Intake ProcessesProficiency With Microsoft Office SuiteExceptional Written And Verbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document ManagementContract WorkflowsLegal Operations ToolsCalendar ManagementExpense ManagementMeeting CoordinationWorkflow StreamliningRequest TrackingBudget ManagementAgreement Execution

Soft Skills

Strong Organizational SkillsAttention To DetailTime ManagementDiscretion And ConfidentialityProactive Problem Solving

Tools & Technologies

Microsoft Office SuiteEnterprise Collaboration ToolsWorkflow Tools

Industry Keywords

Legal OperationsExecutive SupportStakeholder CommunicationInternal StakeholdersVendor Management

About the role

Key responsibilities & impact

Provide executive support to the Executive Vice President, Chief Legal Officer & General Counsel, Vice-President, Legal, and Senior Director, Intellectual Property
Manage calendars, travel arrangements, expenses, and correspondence
Prepare meeting materials, agendas, and supporting documentation
Coordinate meetings, communications, and follow-up activities across internal stakeholders
Manage department budget, expenses, and vendors
Anticipate executive needs, prioritize work, and streamline workflow and decision making
Support department projects, operational initiatives, and day-to-day Legal team activities
Manage legal workflows, intake processes, and request tracking
Liaise between internal stakeholders and the Legal team
Maintain legal documents, records, systems, shared resources, and the contract management system
Coordinate agreement execution and signature processes
Track contract completion and ensure documentation is accurate, complete, and up to date

Requirements

What you’ll need

10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role
Experience supporting senior executives and legal teams in a fast-paced environment
Familiarity with contracts, legal terminology, and legal department workflows
Experience with legal intake processes, document management, contract workflows, or legal operations tools
Strong organizational skills with exceptional attention to detail
Exceptional time management skills and ability to manage multiple priorities
Professional, clear and concise written and verbal communication skills
Ability to exercise discretion, maintain confidentiality, and apply sound judgment
Proactive, solutions-oriented mindset with ability to anticipate needs, take initiative, and solve problems independently
Proven ability to build strong relationships with executives, internal and external stakeholders, and vendors
Proficiency with Microsoft Office Suite and enterprise collaboration and workflow tools

Benefits

Comp & perks

Company ownership/equity
Competitive pay
Bonus
Perks
Benefits
Equal employment opportunity
Career growth and empowerment opportunities
Supportive and inclusive work culture