Administrative Assistant

DAWSON

. Create procurement and vendor requests and coordinate the process until under contract .

Posted 11/3/2026full-timeRemote • United StatesMid-LevelSenior💰 $21 - $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities with expertise in coordinating procurement processes, managing schedules, and supporting project management tasks. Proficient in Microsoft applications and effective communication, ensuring smooth operations and documentation.

Highest-signal resume keywords

Administrative ExperienceStrong Writing SkillsMicrosoft Applications ProficiencyProject CoordinationExpense Report Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Procurement CoordinationDocument FormattingExpense Report EntryFile MaintenanceMeeting Minutes Preparation

Soft Skills

CommunicationOrganizational SkillsAttention to Detail

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft Teams

Certifications & Qualifications

B.A. or B.S. DegreeI-9 Verification Completion

Industry Keywords

Vendor RequestsNew-Hire PaperworkNon-Disclosure AgreementProject Management Support

About the role

Key responsibilities & impact

Create procurement and vendor requests and coordinate the process until under contract
Assist with Microsoft applications, including spreadsheets, Word documents, MS Teams calls, file maintenance, tracking spreadsheets, and supplies
Assist Project Managers with editing and formatting correspondence
Take meeting notes in Teams calls, prepare meeting minutes, and distribute them
Support project managers, monitors, and Environment Team members with expense report entry and other tasks as needed
Coordinate work schedules, calendars, internal and external meetings, and calls
Work with project team, clients, internal staff, and subcontractors
Create and maintain electronic files and folders on the company server
Prepare communications, including memos, emails, invoices, monthly status reports, after action reports, and correspondence
Assist with new-hire paperwork and vetting processes
Help mobilize new monitors by booking flights, arranging truck rentals, and booking lodging when needed
Perform other professional administrative duties as assigned

Requirements

What you’ll need

B.A. or B.S degree in any field
At least five years of previous administrative experience
Strong writing skills
Required to sign non-disclosure agreement for certain projects
Must complete I-9 verification and associated new-hire vetting paperwork

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) program with employer match
Paid vacation and sick leave
Employer-paid basic life and AD&D insurance
Employee Assistance Program
Flexible work environment
Critical illness coverage
Accident insurance
Identity theft coverage
Pet insurance
Equal Opportunity/VEVRAA federal contractor employment protections