Senior Travel & Purchasing Coordinator

DecisionPoint Corporation

. Prepare, review, and process Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests .

Posted 10/21/2026full-timeRemote • Illinois • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing Government travel and procurement processes, ensuring compliance with regulations and maintaining audit-ready documentation. Proficient in coordinating workflows, tracking approvals, and providing detailed reports to support program management.

Highest-signal resume keywords

Active Secret ClearanceGovernment Travel CoordinationQuality-Control ReviewsDocument ManagementMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Travel Authorization RequestsRequests to Initiate PurchaseConsent to Purchase RequestsFinancial Documentation ReviewAudit-Ready Records MaintenanceCommercial and Non-Commercial TrackingFormal Trip Reports PreparationApproval Workflow ManagementCost ReconciliationDocument-Control Standards

Soft Skills

Excellent Written CommunicationStrong Organizational SkillsTime-Management SkillsAttention to DetailEffective Collaboration

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft TeamsSharePointPower BIAdobe AcrobatWorkflow-Management Tools

Industry Keywords

Federal Travel RegulationJoint Travel RegulationsDepartment of State Standardized RegulationsDepartment of Defense ContractsGovernment ProcurementLogistics ManagementAdministrative WorkflowsTask Order Management Portal

About the role

Key responsibilities & impact

Prepare, review, and process Travel Authorization Requests, Requests to Initiate Purchase, and Consent to Purchase requests
Perform quality-control reviews to verify completeness, accuracy, supporting documentation, and template compliance
Coordinate request development and corrections with travelers, task leads, program leadership, finance, procurement, and subcontractors
Route requests through approval workflows and track Government review and concurrence
Confirm travel and purchases do not proceed before required Government concurrence
Maintain logs of submitted, pending, approved, returned, rejected, completed, and closed requests
Monitor request dates, approval status, funding, costs, vendors, travelers, destinations, and required data
Track commercial and non-commercial products or services and maintain supporting commerciality documentation
Track tools and other direct-cost purchases through approval, acquisition, invoicing, and closeout
Maintain travel records and coordinate, consolidate, and track Government-requested trip reports
Reconcile records with financial reports, invoices, approval documentation, and Task Order Management Portal data
Provide information for Monthly Status Reports, Program Management Reviews, spend plans, forecasts, and other program-management products
Maintain portal content, dashboards, approval records, supporting documents, and audit-ready files
Identify documentation gaps, deadlines, delayed approvals, cost discrepancies, and workflow risks
Communicate request status, corrections, approval decisions, and outstanding actions
Develop and maintain procedures, checklists, templates, trackers, and document-control standards
Support transfer of records, procedures, and open actions during transition-in and transition-out activities
Protect sensitive Government, financial, procurement, travel, and personnel information

Requirements

What you’ll need

Active Secret clearance or higher
Minimum of 8 years of relevant professional experience
Bachelor’s degree in Business, Administration, Logistics, or a related field
Experience coordinating Government travel, purchasing, procurement, logistics, document management, or administrative workflows
Experience preparing or processing Travel Authorization Requests, Requests to Initiate Purchase, Consent to Purchase requests, or comparable approval packages
Experience performing quality-control reviews of travel, purchasing, or financial documentation
Experience supporting Department of Defense, federal civilian, or other Government contracts
Knowledge of Government concurrence and approval requirements for contractor travel and purchases
Familiarity with the Federal Travel Regulation, Joint Travel Regulations, Department of State Standardized Regulations, or comparable Government travel guidance
Experience tracking tools, travel, other direct costs, vendors, approvals, and expenditures by CLIN or contract period
Experience preparing, consolidating, or maintaining formal trip reports
Experience distinguishing and tracking commercial and non-commercial products or services
Experience maintaining audit-ready records, approval histories, and supporting documentation
Experience supporting firm-fixed-price, fixed-price-award-fee, travel, tools, or other direct-cost CLINs
Experience maintaining content in document repositories, program portals, dashboards, or automated approval workflows
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams
Experience with SharePoint, Power BI, Adobe Acrobat, workflow-management tools, or comparable collaboration platforms
Strong document-control, records-management, and quality-assurance capabilities
Excellent written and verbal communication skills
Strong organizational, coordination, and time-management skills
High attention to detail and commitment to accuracy, completeness, and regulatory compliance
Ability to manage multiple concurrent requests, deadlines, approvals, and follow-up actions
Ability to identify documentation gaps and communicate required corrections clearly and professionally
Ability to collaborate effectively with travelers, program leadership, finance, procurement, subcontractors, and Government stakeholders
Ability to work independently while maintaining accountability, discretion, and consistent follow-through

Benefits

Comp & perks

Equal Employment Opportunity and Affirmative Action employer
Pay transparency protections
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